Tender

Heating, Ventilation and Air Conditioning (HVAC) Service and Maintenance

  • Lancashire County Council

F02: Contract notice

Notice identifier: 2025/S 000-003696

Procurement identifier (OCID): ocds-h6vhtk-04db8f

Published 4 February 2025, 3:53pm



Section one: Contracting authority

one.1) Name and addresses

Lancashire County Council

Fishergate

Preston

PR10LD

Contact

CAS Team

Email

casprocurement@lancashire.gov.uk

Telephone

+44 17725534966

Country

United Kingdom

Region code

UKD4 - Lancashire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.lancashire.gov.uk/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.lancashire.gov.uk/isupplier/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.lancashire.gov.uk/isupplier/

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Heating, Ventilation and Air Conditioning (HVAC) Service and Maintenance

Reference number

RB/LCC/CAS/24/1683

two.1.2) Main CPV code

  • 50000000 - Repair and maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

Service and Maintenance of Heating, Ventilation and Air Conditioning (HVAC) systems

Lot 1 - North Lancashire

Lot 2 - South Lancashire

two.1.5) Estimated total value

Value excluding VAT: £2,600,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for one lot only

Maximum number of lots that may be awarded to one tenderer: 1

two.2) Description

two.2.1) Title

Lot 1 - North Lancashire - Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance

Lot No

1

two.2.2) Additional CPV code(s)

  • 39717200 - Air-conditioning appliances
  • 45331000 - Heating, ventilation and air-conditioning installation work

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)
Main site or place of performance

UKD- 4

North Lancashire

two.2.4) Description of the procurement

Lot 1 service region North Lancashire

The scope of this service will cover the county of Lancashire.

The Services

Service and Maintenance of;

• Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.

• Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.

• Pressure Systems Safety Valves.

• Gas Safety Testing, Gas installation and use regulations

The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial works and or asset decommission and replacement.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £1,060,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

The initial term of the contract is 2 years plus a 24 month optional contract extension period.

Total available contract term is 4 years

two.2) Description

two.2.1) Title

Lot 2- South Lancashire Region - Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance

Lot No

2

two.2.2) Additional CPV code(s)

  • 39717200 - Air-conditioning appliances
  • 45331000 - Heating, ventilation and air-conditioning installation work

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)
Main site or place of performance

UKD-4

South Lancashire

two.2.4) Description of the procurement

Lot 2 - Service region South Lancashire

The scope of this service will cover the county of Lancashire.

The Services

Service and Maintenance of;

• Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.

• Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.

• Pressure Systems Safety Valves.

• Gas Safety Testing, Gas installation and use regulations

The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial works and or asset decommission and replacement.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £1,540,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

The initial term of the contract is 2 years plus a 24 month optional contract extension period.

Total available contract term is 4 years


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

5 March 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

5 March 2025

Local time

1:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

Royal Courts of Justice - The High Court London

London

Country

United Kingdom