Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
London Road HQ, London Road
Kilmarnock
KA3 7DD
Contact
David Shields
david.shields@east-ayrshire.gov.uk
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PS-23-02 - Provision of a Mechanical & Electrical Service & Maintenance Measured Term Contract
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Name: Mechanical & Electrical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Lot 1 - Mechanical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Lot 2 - Electrical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to reactive and emergency repairs of mechanical & electrical installations (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document)
Location: Any or all non-housing buildings or properties listed in Appendix 5 – Premises List of the contract Appendices document.
Contract length: 3 years plus option of three 1 year extensions.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,200,000
two.2) Description
two.2.1) Title
Mechanical Reactive & Planned Servicing, Maintenance and Repair Term Contract
Lot No
1
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 51100000 - Installation services of electrical and mechanical equipment
- 51120000 - Installation services of mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Name: Mechanical & Electrical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Lot 1 - Mechanical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Lot 2 - Electrical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to reactive and emergency repairs of mechanical & electrical installations (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document)
Location: Any or all non-housing buildings or properties listed in Appendix 5 – Premises List of the contract Appendices document.
Contract length: 3 years plus option of three 1 year extensions.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Reactive & Planned Servicing, Maintenance and Repair Term Contract
Lot No
2
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50532400 - Repair and maintenance services of electrical distribution equipment
- 50711000 - Repair and maintenance services of electrical building installations
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Name: Mechanical & Electrical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Lot 1 - Mechanical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Lot 2 - Electrical Reactive & Planned Servicing, Maintenance and Repair Term Contract.
Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to reactive and emergency repairs of mechanical & electrical installations (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document)
Location: Any or all non-housing buildings or properties listed in Appendix 5 – Premises List of the contract Appendices document.
Contract length: 3 years plus option of three 1 year extensions.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-012997
Section five. Award of contract
Lot No
1
Title
Mechanical Reactive & Planned Servicing, Maintenance and Repair Term Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 November 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SPIE Limited
2nd Floor, One Rutherglen Links, Rutherglen Links Business Park, Farmeloan Road
Glasgow
G73 1EE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,130,981.18
Section five. Award of contract
Lot No
2
Title
Electrical Reactive & Planned Servicing, Maintenance and Repair Term Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 October 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Magnus Electrical Services Ltd
6-8 Achamore Road
Glasgow
G15 8QS
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,600,230
Section six. Complementary information
six.3) Additional information
(SC Ref:757169)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom