- Scope of the procurement
- Lot 1. Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)
- Lot 2. Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)
- Lot 3. Burials (current system Asset Track, BACASNG)
- Lot 4. Trees (current system Arbortrack)
- Lot 5. Public Rights of Way (current system CAMS)
Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Contact
Jessica Thomas
Telephone
+44 1443863161
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution
Reference number
CCBC/PS2706/24/JT
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Caerphilly County Borough Council are seeking tender bids for the Provision of an Asset Management Solution. The requirement will be split into five (5) Lots as follows:
Lot 1 – Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)
Lot 2 – Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)
Lot 3 – Burials (current system Asset Track, BACASNG)
Lot 4 – Trees (current system Arbortrack)
Lot 5 – Public Rights of Way (current system CAMS)
Bidders may submit responses for one, multiple, or all Lots. Each Lot will be evaluated separately, and there is no restriction on the number of Lots a single bidder can win. Each Lot will be awarded to a single bidder. If a bidder is awarded multiple Lots, they must provide a unified solution that encompasses all awarded Lots, rather than separate solutions for each.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Council aims to consolidate as many Lots into a single solution as possible. If a bidder can provide two or more Lots through a single solution, it would be advantageous for the Council.
two.2) Description
two.2.1) Title
Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)
Lot No
1
two.2.2) Additional CPV code(s)
- 48781000 - System management software package
- 48000000 - Software package and information systems
- 72212780 - System, storage and content management software development services
- 72212781 - System management software development services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
The Council are seeking bids for an asset management solution that covers Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register). Full information can be found in the specification documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Demonstration / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Option to extend for further 84 months renewable on an annual basis
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add additional requirements to the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48781000 - System management software package
- 72212780 - System, storage and content management software development services
- 72212781 - System management software development services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
The Council is seeking tender bids for an asset management system for Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS).
Further information can be found in the specification documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Demonstrations / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Extension option for 84 months renewable on an annual basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to include additional requirements in this contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Burials (current system Asset Track, BACASNG)
Lot No
3
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48781000 - System management software package
- 72212780 - System, storage and content management software development services
- 72212781 - System management software development services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
The Council are seeking tender bids for an asset management solution for Burials (current system Asset Track, BACASNG).
Further information can be found in the specification documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Demonstrations / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Extension option for a further 84 months renewable on an annual basis
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add additional requirements to this contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Trees (current system Arbortrack)
Lot No
4
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48781000 - System management software package
- 72212780 - System, storage and content management software development services
- 72212781 - System management software development services
- 77231000 - Forestry management services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
The Council is seeking tender bids for an asset management solution for Trees (current system Arbortrack).
Further information can be found in the specification documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Demonstrations / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Extension option for a further 84 months renewable on an annual basis
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add additional requirements to this contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Rights of Way (current system CAMS)
Lot No
5
two.2.2) Additional CPV code(s)
- 48781000 - System management software package
- 48000000 - Software package and information systems
- 72212780 - System, storage and content management software development services
- 72212781 - System management software development services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
The Council are seeking bids for an asset management solution that covers Public Rights of Way (current system CAMS).
Full information can be found in the specification documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Demonstration / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Option to extend for further 84 months renewable on an annual basis
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add additional requirements to the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Conditions are included within the tender documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-032290
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 March 2025
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 March 2025
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12 months before the expiry of the contract
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147801.
(WA Ref:147801)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom