Section one: Contracting authority
one.1) Name and addresses
The National Gallery
Trafalgar Square, Trafalgar Square
London
WC2N 5DN
Telephone
+44 2077475810
Country
United Kingdom
Region code
UKI32 - Westminster
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Scanning-services./6MC3A7VM52
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/6MC3A7VM52
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digitisation of the National Gallery Photographic Archive
two.1.2) Main CPV code
- 79999100 - Scanning services
two.1.3) Type of contract
Services
two.1.4) Short description
Digitisation of a range of photographic negative format types, and x-ray positives, on and off site
two.1.5) Estimated total value
Value excluding VAT: £145,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster
two.2.4) Description of the procurement
The Photographic Archive contains photographs, technical images and X-ray plates documenting and examining the paintings in the gallery collection as well as photography recording the building, its staff, visitors and exhibitions.
The ultimate purpose of this project is to digitise the analogue images of the collection to archival standards creating digital assets for a variety of uses including, but not limited to; conservation and digital preservation, publication, print, film and digital publishing, commercial use and collections management.
Candidates are invited to submit a tender for the digitisation and delivery of circa 24,894 B/W negatives held in various-negative format and circa 24,148 X-ray positives, colour negatives and transparencies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
31 December 2023
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6MC3A7VM52
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 March 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Scanning-services./6MC3A7VM52" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Scanning-services./6MC3A7VM52
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6MC3A7VM52" target="_blank">https://www.delta-esourcing.com/respond/6MC3A7VM52
GO Reference: GO-202323-PRO-22046080
six.4) Procedures for review
six.4.1) Review body
The National Gallery
Trafalgar Square
London
WC2N 5DN
Telephone
+44 2077475823
Country
United Kingdom