Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council - Ayrshire Roads Alliance
London Road
Kilmarnock
KA3 7BU
Contact
Lisa Sneddon
Lisa.sneddon@east-ayrshire.gov.uk
Telephone
+44 1563554619
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
procurement@North-Ayrshire.gov.uk
Telephone
+44 1294310000
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.north-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
one.1) Name and addresses
South Ayrshire Council
County Buildings, Wellington Square
Ayr
KA7 1DR
procurement@south-ayrshire.gov.uk
Telephone
+44 3001230900
Country
United Kingdom
NUTS code
UKM94 - South Ayrshire
Internet address(es)
Main address
http://www.south-ayrshire.gov.uk/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PS/21/135 All Ayrshire Plant Hire Framework
Reference number
PS/21/135
two.1.2) Main CPV code
- 34921000 - Road-maintenance equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
East Ayrshire Council area including Ayrshire Roads Alliance and East Ayrshire Leisure Trust
Lot No
1
two.2.2) Additional CPV code(s)
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 45510000 - Hire of cranes with operator
- 45520000 - Hire of earthmoving equipment with operator
- 60182000 - Hire of industrial vehicles with driver
- 77111000 - Hire of agricultural machinery with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
- 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
- 42414100 - Cranes
- 33141642 - Drain accessories
- 34142100 - Elevator-platforms trucks
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required for East Ayrshire Council including Ayrshire Roads Alliance and East Ayrshire Leisure Trust.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Agreement may be extended or re-tendered as per the tender documentation.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tenderers may bid for any combination of the three geographical lots and any items within each Lot Pricing Schedule, wholly at their discretion. Bidders are not required to price every plant / equipment hire item in the Pricing Schedule. There shall be no guarantee to the level of spend that will be required over the term of this Framework Agreement.
two.2) Description
two.2.1) Title
North Ayrshire including Arran and Cumbrae
Lot No
2
two.2.2) Additional CPV code(s)
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 45510000 - Hire of cranes with operator
- 45520000 - Hire of earthmoving equipment with operator
- 60181000 - Hire of trucks with driver
- 77111000 - Hire of agricultural machinery with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
- 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
- 42414100 - Cranes
- 33141642 - Drain accessories
- 34142100 - Elevator-platforms trucks
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
North Ayrshire including the isles of Arran and Cumbrae
two.2.4) Description of the procurement
The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required. in North Ayrshire area.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Agreement may be extended or re-tendered as per the tender documentation.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tenderers may bid for any combination of the three geographical lots and any items within each Lot Pricing Schedule, wholly at their discretion. Bidders are not required to price every plant / equipment hire item in the Pricing Schedule. There shall be no guarantee to the level of spend that will be required over the term of this Framework Agreement.
two.2) Description
two.2.1) Title
South Ayrshire Council
Lot No
3
two.2.2) Additional CPV code(s)
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 45510000 - Hire of cranes with operator
- 45520000 - Hire of earthmoving equipment with operator
- 60183000 - Hire of vans with driver
- 77111000 - Hire of agricultural machinery with operator
- 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
- 42414100 - Cranes
- 33141642 - Drain accessories
- 34142100 - Elevator-platforms trucks
- 43325100 - Grounds-maintenance equipment
- 34514700 - Mobile platforms
- 34144400 - Road-maintenance vehicles
- 34921000 - Road-maintenance equipment
- 34144500 - Vehicles for refuse and sewage
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
Main site or place of performance
South Ayrshire
two.2.4) Description of the procurement
The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required in the South Ayrshire area.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement may be extended or re-tendered.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tenderers may bid for any combination of the three geographical lots and any items within each Lot Pricing Schedule, wholly at their discretion. Bidders are not required to price every plant / equipment hire item in the Pricing Schedule. There shall be no guarantee to the level of spend that will be required over the term of this Framework Agreement.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders will be required to provide their “general” yearly turnover for the last THREE years.
In addition, East Ayrshire Council reserve the right to review the bidder's financial information including information from a credit reference agency (Credit Safe) at tender stage and for the duration of the contract and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by Credit Safe is current and accurate when submitting their Tender. The Council may not enter into discussions with Tenderers who fail to ensure that their Credit Safe scores are accurate by the due submission date. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading and further information may be requested.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10million GBP
http://www.hse.gov.uk/pubns/hse40.pdf
Minimum level(s) of standards possibly required
Public / Products Liability Insurance = 5million GBP
Motor Vehicle Insurance
Goods in Transit Insurance
Bidders are required to successfully complete the Insurance Questionnaire
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications: The Councils are required to hold a special licence to operate vehicles over 3.5 Tonnes (an “O” Licence). This licence places the Councils under stringent obligations covering inspection, servicing, operational management and record keeping of all vehicles for which it is responsible. The obligations relating to the “O Licence” shall extend to such vehicles hired under this Framework Agreement.
Service Providers are required to ensure all operatives involved in the Framework have valid Driver Certificate of Professional Competence (Driver CPC) and drivers hours records (where applicable), for the duration of the Framework Agreement.
Minimum level(s) of standards possibly required
Bidders will be required to provide 1 example of supplies / services carried out in the past three years that demonstrate that they have the relevant experience to deliver the supplies / services as described in part II.2.4 of this Contract Notice. The supplies / services should be of a similar value, size and scope.
Bidders must provide contact details of referees for the experience example. Referees may be contacted to discuss the contract and the performance of the Service Provider. Any Service Provider which fails to have performed satisfactorily in the experience example may be excluded from the tender process.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See Appendix A - Contract Management
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
7 March 2023
Local time
12:00pm
Changed to:
Date
10 March 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 March 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
There shall be no guarantee to the level of spend that will be required over the term of this Framework Agreement.
East Ayrshire Council shall lead the tendering process on behalf of North Ayrshire Council and South Ayrshire Council.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22537. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Mandatory Community Benefits are applicable to the Framework Agreement. Bidders are required to agree to provide Community Benefits for every 50,000GBP of spend per Lot in order to achieve a 'Pass' in this section.
(SC Ref:720497)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom