Tender

PS/21/135 All Ayrshire Plant Hire Framework

  • East Ayrshire Council - Ayrshire Roads Alliance
  • North Ayrshire Council
  • South Ayrshire Council

F02: Contract notice

Notice identifier: 2023/S 000-003453

Procurement identifier (OCID): ocds-h6vhtk-03a2d6

Published 3 February 2023, 2:34pm



The closing date and time has been changed to:

10 March 2023, 12:00pm

See the change notice.

Section one: Contracting authority

one.1) Name and addresses

East Ayrshire Council - Ayrshire Roads Alliance

London Road

Kilmarnock

KA3 7BU

Contact

Lisa Sneddon

Email

Lisa.sneddon@east-ayrshire.gov.uk

Telephone

+44 1563554619

Country

United Kingdom

NUTS code

UKM93 - East Ayrshire and North Ayrshire mainland

Internet address(es)

Main address

http://www.east-ayrshire.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

one.1) Name and addresses

North Ayrshire Council

Cunninghame House, Friars Croft

Irvine

KA12 8EE

Email

procurement@North-Ayrshire.gov.uk

Telephone

+44 1294310000

Country

United Kingdom

NUTS code

UKM93 - East Ayrshire and North Ayrshire mainland

Internet address(es)

Main address

http://www.north-ayrshire.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

one.1) Name and addresses

South Ayrshire Council

County Buildings, Wellington Square

Ayr

KA7 1DR

Email

procurement@south-ayrshire.gov.uk

Telephone

+44 3001230900

Country

United Kingdom

NUTS code

UKM94 - South Ayrshire

Internet address(es)

Main address

http://www.south-ayrshire.gov.uk/procurement/

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405

one.2) Information about joint procurement

The contract involves joint procurement

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publictendersscotland.publiccontractsscotland.gov.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

PS/21/135 All Ayrshire Plant Hire Framework

Reference number

PS/21/135

two.1.2) Main CPV code

  • 34921000 - Road-maintenance equipment

two.1.3) Type of contract

Supplies

two.1.4) Short description

The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required.

two.1.5) Estimated total value

Value excluding VAT: £10,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

East Ayrshire Council area including Ayrshire Roads Alliance and East Ayrshire Leisure Trust

Lot No

1

two.2.2) Additional CPV code(s)

  • 45500000 - Hire of construction and civil engineering machinery and equipment with operator
  • 45510000 - Hire of cranes with operator
  • 45520000 - Hire of earthmoving equipment with operator
  • 60182000 - Hire of industrial vehicles with driver
  • 77111000 - Hire of agricultural machinery with operator
  • 77112000 - Hire of mowers or agricultural equipment with operator
  • 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
  • 42414100 - Cranes
  • 33141642 - Drain accessories
  • 34142100 - Elevator-platforms trucks
  • 43325100 - Grounds-maintenance equipment

two.2.3) Place of performance

NUTS codes
  • UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance

East Ayrshire

two.2.4) Description of the procurement

The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required for East Ayrshire Council including Ayrshire Roads Alliance and East Ayrshire Leisure Trust.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Framework Agreement may be extended or re-tendered as per the tender documentation.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Tenderers may bid for any combination of the three geographical lots and any items within each Lot Pricing Schedule, wholly at their discretion. Bidders are not required to price every plant / equipment hire item in the Pricing Schedule. There shall be no guarantee to the level of spend that will be required over the term of this Framework Agreement.

two.2) Description

two.2.1) Title

North Ayrshire including Arran and Cumbrae

Lot No

2

two.2.2) Additional CPV code(s)

  • 45500000 - Hire of construction and civil engineering machinery and equipment with operator
  • 45510000 - Hire of cranes with operator
  • 45520000 - Hire of earthmoving equipment with operator
  • 60181000 - Hire of trucks with driver
  • 77111000 - Hire of agricultural machinery with operator
  • 77112000 - Hire of mowers or agricultural equipment with operator
  • 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
  • 42414100 - Cranes
  • 33141642 - Drain accessories
  • 34142100 - Elevator-platforms trucks
  • 43325100 - Grounds-maintenance equipment

two.2.3) Place of performance

NUTS codes
  • UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance

North Ayrshire including the isles of Arran and Cumbrae

two.2.4) Description of the procurement

The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required. in North Ayrshire area.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Framework Agreement may be extended or re-tendered as per the tender documentation.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Tenderers may bid for any combination of the three geographical lots and any items within each Lot Pricing Schedule, wholly at their discretion. Bidders are not required to price every plant / equipment hire item in the Pricing Schedule. There shall be no guarantee to the level of spend that will be required over the term of this Framework Agreement.

two.2) Description

two.2.1) Title

South Ayrshire Council

Lot No

3

two.2.2) Additional CPV code(s)

  • 45500000 - Hire of construction and civil engineering machinery and equipment with operator
  • 45510000 - Hire of cranes with operator
  • 45520000 - Hire of earthmoving equipment with operator
  • 60183000 - Hire of vans with driver
  • 77111000 - Hire of agricultural machinery with operator
  • 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
  • 42414100 - Cranes
  • 33141642 - Drain accessories
  • 34142100 - Elevator-platforms trucks
  • 43325100 - Grounds-maintenance equipment
  • 34514700 - Mobile platforms
  • 34144400 - Road-maintenance vehicles
  • 34921000 - Road-maintenance equipment
  • 34144500 - Vehicles for refuse and sewage

two.2.3) Place of performance

NUTS codes
  • UKM94 - South Ayrshire
Main site or place of performance

South Ayrshire

two.2.4) Description of the procurement

The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required in the South Ayrshire area.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The Framework Agreement may be extended or re-tendered.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Tenderers may bid for any combination of the three geographical lots and any items within each Lot Pricing Schedule, wholly at their discretion. Bidders are not required to price every plant / equipment hire item in the Pricing Schedule. There shall be no guarantee to the level of spend that will be required over the term of this Framework Agreement.


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

List and brief description of selection criteria

Bidders will be required to provide their “general” yearly turnover for the last THREE years.

In addition, East Ayrshire Council reserve the right to review the bidder's financial information including information from a credit reference agency (Credit Safe) at tender stage and for the duration of the contract and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by Credit Safe is current and accurate when submitting their Tender. The Council may not enter into discussions with Tenderers who fail to ensure that their Credit Safe scores are accurate by the due submission date. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading and further information may be requested.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10million GBP

http://www.hse.gov.uk/pubns/hse40.pdf

Minimum level(s) of standards possibly required

Public / Products Liability Insurance = 5million GBP

Motor Vehicle Insurance

Goods in Transit Insurance

Bidders are required to successfully complete the Insurance Questionnaire

three.1.3) Technical and professional ability

List and brief description of selection criteria

Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications: The Councils are required to hold a special licence to operate vehicles over 3.5 Tonnes (an “O” Licence). This licence places the Councils under stringent obligations covering inspection, servicing, operational management and record keeping of all vehicles for which it is responsible. The obligations relating to the “O Licence” shall extend to such vehicles hired under this Framework Agreement.

Service Providers are required to ensure all operatives involved in the Framework have valid Driver Certificate of Professional Competence (Driver CPC) and drivers hours records (where applicable), for the duration of the Framework Agreement.

Minimum level(s) of standards possibly required

Bidders will be required to provide 1 example of supplies / services carried out in the past three years that demonstrate that they have the relevant experience to deliver the supplies / services as described in part II.2.4 of this Contract Notice. The supplies / services should be of a similar value, size and scope.

Bidders must provide contact details of referees for the experience example. Referees may be contacted to discuss the contract and the performance of the Service Provider. Any Service Provider which fails to have performed satisfactorily in the experience example may be excluded from the tender process.

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

See Appendix A - Contract Management


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Originally published as:

Date

7 March 2023

Local time

12:00pm

Changed to:

Date

10 March 2023

Local time

12:00pm

See the change notice.

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

7 March 2023

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

six.3) Additional information

There shall be no guarantee to the level of spend that will be required over the term of this Framework Agreement.

East Ayrshire Council shall lead the tendering process on behalf of North Ayrshire Council and South Ayrshire Council.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22537. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Mandatory Community Benefits are applicable to the Framework Agreement. Bidders are required to agree to provide Community Benefits for every 50,000GBP of spend per Lot in order to achieve a 'Pass' in this section.

(SC Ref:720497)

six.4) Procedures for review

six.4.1) Review body

Kilmarnock Sheriff Court

Sheriff Court House, St Marnock Street

Kilmarnock

KA1 1ED

Country

United Kingdom