Scope
Description
HealthTrust Europe is undertaking preliminary market engagement ahead of establishing a framework agreement for Travel, Expense and Payment Solutions.
This framework will support our members in procuring integrated solutions that deliver cost savings, operational efficiency, enhanced compliance, and improved user experience across corporate travel, expense management, and payment card programmes.
We are seeking engagement from suppliers capable of providing one or more of the following service areas:
Travel Management Services:
- Corporate travel booking platforms and managed travel services
- Travel policy compliance and reporting
- Duty of care and traveller tracking solutions
- Integration with expense management systems
- Sustainability reporting and carbon offsetting capabilities
Expense Management Solutions:
- Digital expense capture, processing and approval workflows
- Receipt scanning and OCR technology
- Policy enforcement and compliance management
- Integration with finance/ERP systems
- Mobile-first user experiences
- VAT reclaim capabilities
Payment Card Programmes:
- Corporate credit and charge card programmes
- Virtual card and single-use account number solutions
- Purchasing card programmes
- Integrated spend management and reporting
- Rebate and cashback arrangements
- Enhanced data and Level 3 transaction reporting
Commercial tool
Establishes a framework
Total value (estimated)
- £15,000,000 excluding VAT
- £18,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2028
- Possible extension to 31 July 2030
- 4 years
Main procurement category
Services
CPV classifications
- 63510000 - Travel agency and similar services
- 63500000 - Travel agency, tour operator and tourist assistance services
- 30161000 - Credit cards
- 72268000 - Software supply services
- 66100000 - Banking and investment services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
31 March 2026
Engagement process description
Please complete the engagement questionniare at the following link: https://wkf.ms/3L5KbIT
Through this preliminary market engagement, we seek to:
- Understand current market capability and innovative solutions
- Gather feedback on proposed framework structure and lot arrangements
- Identify potential barriers to participation
- Explore commercial models that balance member value with supplier sustainability
- Understand integration requirements and technical capabilities
- Assess SME participation opportunities and supply chain diversity
- Gather views on contract terms, KPIs and performance management
- Understand how solutions support regulatory compliance (GDPR, PCI-DSS, etc.)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
6 April 2026
Contracting authority
Mid South Essex NHS Foundation Trust
- NHS Organisation Data Service: RAJ
Nether Mayne
Basildon
SS16 5NL
United Kingdom
Contact name: Customer Care
Telephone: 01268 524900
Email: customercare@htepg.com
Website: https://www.mse.nhs.uk/
Region: UKH37 - Essex Thames Gateway
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
HealthTrust Europe LLP
Summary of their role in this procurement: On 11th August 2021, Mid and South Essex NHS Foundation Trust (MSE) published a contract notice for procurement partner services. HealthTrust Europe LLP (HTE) was selected to provide these services under the MSE Framework, including access to HTE's public sector frameworks. HTE is now conducting this procurement exercise as part of its services to the Customers under the MSE Framework.
- Companies House: OC358224
19 George Road
Birmingham
B15 1NU
United Kingdom
Contact name: Customer Care
Telephone: 08458875000
Email: customercare@htepg.com
Website: https://www.healthtrusteurope.com
Region: UKG31 - Birmingham