Section one: Contracting authority
one.1) Name and addresses
South East Coast Ambulance Service NHS Foundation Trust
Nexus House, 4 Gatwick Road
Crawley
RH10 9BG
Contact
Please use the communication function in Bravo
Telephone
+44 1892831139
Country
United Kingdom
Region code
UKJ - South East (England)
Internet address(es)
Main address
Buyer's address
https://commercialsolutions.bravosolution.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://commercialsolutions.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://commercialsolutions.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hard Facilities Management service
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
South East Coast Ambulance Service NHS Foundation Trust ("the Authority") employs more than 4000 staff and provides Emergency and Urgent Care Services and Out of Hours Services across Kent, Sussex and Surrey.
The Authority is issuing an invitation to tender ("ITT") in connection with a competitive procurement to provide a cost effective, efficient and reliable Hard Facilities Management service to support the Estates Team; providing the Authority with safe, compliant and fully functioning properties from which the service is operated, and staff are working.
The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
Bidders are invited to attend 4 sites between 9am-5pm on 15th February; to obtain an overview of the types of buildings the successful Bidder will be responsible for under this contract. Please see tender documents for more information.
two.1.5) Estimated total value
Value excluding VAT: £4,846,980
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 72253100 - Helpdesk services
- 72514100 - Facilities management services involving computer operation
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Kent, Surrey and Sussex
two.2.4) Description of the procurement
The Authority covers a geographical area of 3,600 square miles (Brighton & Hove, East Sussex, West Sussex, Kent, Surrey, and North East Hampshire). It is a diverse area delivering a service from various Ambulance Stations, ACRP’s, 3 regional offices incorporating EOC’s, a HQ and 11 Make Ready Centres.
The successful bidder will implement a maintenance programme comprising of:
• Planned Preventative Maintenance;
• Statutory Compliance Maintenance/Testing; and
• Reactive Maintenance
and, for services ‘in’ and ‘out of’ scope, provide:
• a 24/7/365 helpdesk for in and out of scope calls;
• a CAFM system to collate and maintain data in relation to all assets and their repairs and maintenance records.
The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,846,980
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further two x 12 month periods, at the Authority's discretion
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All Bidders are invited to visit a number of our sites to obtain an overview of the types of buildings the successful Bidder will be responsible for under this contract.
Members of the Estates Team will be on 4 sites between 9am-5pm on 15th February 2023.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The supplier must provide services across the Trust's 3,600 square mile geographical area - Brighton & Hove, East and West Sussex, Kent, Surrey, and North East Hampshire during the life of the Contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-010555
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 March 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 March 2023
Local time
3:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift.
You can find more information on the Tradeshift portal at http://tradeshift.com/supplier/nhs-sbs/
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Liverpool
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom