Tender

St Chad's Academies Trust MFD Partner

ST CHAD'S ACADEMIES TRUST

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-003293

Procurement identifier (OCID): ocds-h6vhtk-06062c

Published 14 January 2026, 7:16pm

Scope

Description

This procurement includes (but may not be limited to) the items listed below.

• Provision of a range of multi-functional printing devices to all the schools and the central office

• An installation and commissioning service for each device

• A handover and training service

• A uniform maintenance service for any of the schools who have MFD's across the Trust

• An automated service that addresses all consumable needs

• A service that includes appropriate print management software

• A service that ethically disposes of equipment as necessary

• A full service level agreement

• Relevant monitoring, management and reporting

• A single technical interface to the Trust outsourced ICT Team

• Technical interface into the Trusts Managed Service Partner (Note: All MFD delivery will be carried out through this contract and chosen partner).

• Value added services.

There are currently 52 devices across 19 sites

In terms of copies these devices generate circa: 2.8m Mono copies and circa 4m colour copies

Total value (estimated)

£1,500,000 excluding VAT
£1,800,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 August 2026 to 31 July 2031
5 years

Main procurement category

Services

CPV classifications

30120000 - Photocopying and offset printing equipment
30200000 - Computer equipment and supplies
66114000 - Financial leasing services
80100000 - Primary education services
80500000 - Training services

Contract locations

UKC - North East (England)
UKD - North West (England)
UKE - Yorkshire and the Humber
UKF - East Midlands (England)
UKG - West Midlands (England)
UKH - East of England
UKI - London
UKJ - South East (England)
UKK - South West (England)

Submission

Enquiry deadline

3 February 2026, 12:00pm

Submission type

Requests to participate

Deadline for requests to participate

17 February 2026, 12:00pm

Submission address and any special instructions

Details of submission are in the PSQ Document

Tenders may be submitted electronically

Languages that may be used for submission

English

Award decision date (estimated)

14 April 2026

Award criteria

This table contains award criteria for this lot
Name	Type	Weighting
Price	Price	50%
Quality	Quality	50%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Submission of this PSQ

Shortlisting from this PSQ

Shortlisted bidders submission of ITT (Stage 2)

Presentations

Documents

Associated tender documents

St Chads - MFD Partner Procurement PSQ v1.pdf

PSQ Document in Word and PDF

St Chads - MFD Partner Procurement PSQ v1.docx

Contracting authority