Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
cpssprocurement@aberdeencity.gov.uk
Telephone
+44 1467530600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Road & Pavement Weed Spraying
two.1.2) Main CPV code
- 77312100 - Weed-killing services
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of Road and Pavement Weed Spraying
two.1.5) Estimated total value
Value excluding VAT: £304,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77312100 - Weed-killing services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
two.2.4) Description of the procurement
The Service to be provided is the spraying of weeds with herbicide on adopted roads and pavements within the City of Aberdeen on 2 occasions per year. The first spray will start during May and the second in August.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council may decide to extend the contract for a further one year (12 months)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
4A.1 Please provide your Certificate of Incorporation
three.1.2) Economic and financial standing
List and brief description of selection criteria
4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated:
Public Liability (Third Party) Insurance to the value of 5,000,000GBP (for each and every occurrence)
Employers Liability Insurance to a Value of not less than the statutory minimum (for each and every occurrence).
Motor Vehicle Insurance appropriate for business use.
The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders and may involve further detailed financial checking/assessment
Minimum level(s) of standards possibly required
Public Liability (Third Party) Insurance to the value of 5,000,000GBP (for each and every occurrence)
Employers Liability Insurance to a Value of not less than the statutory minimum (for each and every occurrence).
Motor Vehicle Insurance appropriate for business use.
three.1.3) Technical and professional ability
List and brief description of selection criteria
4C.1.2 Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/supplies as described.
4C.6 Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:
[Insert minimum requirements for educational and professional qualifications]
4D.1 The bidder must have a documented policy (UKAS or equivalent) (regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
The bidder must have a regularly reviewed and documented (UKAS or equivalent) policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.
You must meet any health and safety requirements placed upon you by law.
4D.2 The bidder must have a documented arrangements for ensuring that the bidder’s environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder’s organisation’s environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.
Minimum level(s) of standards possibly required
4C.6 Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:
All operatives must be fully trained and comply with all relevant Codes of Practice, Health and Safety guidelines and policies. All staff employed in the application of herbicides must hold the appropriate pesticide certification.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per Tender Documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 March 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=644693.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:644693)
six.4) Procedures for review
six.4.1) Review body
Sheriff and Justice of the Peace Court Building
Aberdeen
Country
United Kingdom