Section one: Contracting authority/entity
one.1) Name and addresses
Bath and North East Somerset Council
Guildhall, High Street
Bath
BA1 5AW
Contact
Mrs Cheryl Hansford
cheryl_hansford@bathnes.gov.uk
Telephone
+44 1225477273
Country
United Kingdom
Region code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Overnight Residential Short Breaks
Reference number
DN676461
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Residential Overnight Short Breaks for Disabled children and young people aged 8 to the child’s 18th Birthday and who live in the B&NES area. These breaks are open to children and young people assessed or known to social care. The majority of children using residential overnight short breaks are ‘disabled children’ with multiple impairments and complex needs, including health and behavioural, rather than children with what would be considered as life limiting conditions, such as cancer. Geographical Area to be covered by the service: Bath and North East Somerset wide and will be delivered at Beaumonds, Padleigh Hill, Bath, BA2 9DW.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £953,124 / Highest offer: £1,429,686 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
two.2.4) Description of the procurement
Residential Overnight Short Breaks for Disabled children and young people aged 8 to the child’s 18th Birthday and who live in the B&NES area. These breaks are open to children and young people assessed or known to social care. The majority of children using residential overnight short breaks are ‘disabled children’ with multiple impairments and complex needs, including health and behavioural, rather than children with what would be considered as life limiting conditions, such as cancer. Geographical Area to be covered by the service: Bath and North East Somerset wide and will be delivered at Beaumonds, Padleigh Hill, Bath, BA2 9DW.
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation:
An initial open (light touch) tender process resulted in 1 bid, which was not suitable.
Given that the council received no suitable tenders, we commenced a negotiated process with the incumbent bidder to arrange delivery of the service, whilst the council reviews the commissioning strategy and needs of children with complex SEND. The council relies on regulation 32 of the Public Contracts Regulations 2015, having run a failed open tender process.
Ensuring continuity of service for a number of disabled children with multiple impairments and complex needs, including health and behavioural needs, is our priority as decommissioning of the current service would result in children requiring additional, high cost interventions, potentially out of the local authority area.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-025669
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 January 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Action for Children Services Ltd
Watford
Country
United Kingdom
NUTS code
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £953,124 / Highest offer: £1,429,686 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Bath & North East Somerset Council
Bath
Country
United Kingdom