Section one: Contracting authority/entity
one.1) Name and addresses
Foreign, Commonwealth & Development Office
King Charles Street
London
SW1A 2AH
Telephone
+44 02070081467
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hardship and Cost of Living Data Processing and Provision
two.1.2) Main CPV code
- 72310000 - Data-processing services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 72312100 - Data preparation services
- 72314000 - Data collection and collation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
The data gathered in this exercise is used to calculate Cost of Living Allowances (COLA) and forms part of the calculation for the Hardship Allowance that the FCDO provides to its staff serving overseas.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
14 April 2023
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 April 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
ECA INTERNATIONAL
New Brook Buildings, 16 Great Queen Street
London
WC2B 5DG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £0.01
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Foreign, Commonwealth & Development Office
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72310000 - Data-processing services
seven.1.2) Additional CPV code(s)
- 72312100 - Data preparation services
- 72314000 - Data collection and collation services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
The data gathered in this exercise is used to calculate Cost of Living Allowances (COLA) and forms part of the calculation for the Hardship Allowance that the FCDO provides to its staff serving overseas.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
14 April 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£0.01
seven.1.7) Name and address of the contractor/concessionaire
ECA INTERNATIONAL
New Brook Buildings, 16 Great Queen Street
London
WC2B 5DG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
In consideration of A2. CONTRACT PERIOD, the Parties agree to extend the end date of 14 April 2023 by 12 months to 14 April 2024. NB, the contract was previously varied in February 2021 following the establishment of the FCDO as a result of the merger of the Foreign and Commonwealth Office (“FCO”) and the Department for International Development (“DFID”) under a transfer of function order. This variation terminated the (DFID) agreement and consolidated the requirements under the Foreign and Commonwealth Office Agreement and the DFID Agreement into a single agreement.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
A change of contractor cannot be made for technical reasons: The contracting authority is currently working to align FCDO staff terms and conditions and merge two, distinct finance and HR systems and payrolls into one, necessitating several phased changes in the format of data required. This transition requires the current supplier to amend their prior work, specifically two existing sets of data, in order to deliver the required interim solution - this currently represents several months of close working with the supplier.
A change of contractor would cause significant inconvenience: This would negatively impact the alignment timetable and push delivery of a single set of allowances to the right as any new supplier would need to develop three sets of data in order to meet requirements.
NB, the contract value has been withheld due to commercial sensitivity. The value of the contract extension is below OJEU threshold and does not exceed 50% of the value of the original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £0.01
Total contract value after the modifications
Value excluding VAT: £0.01