Section one: Contracting authority
one.1) Name and addresses
Nuclear Waste Services Limited
Pelham House, Pelham Drive,
Calderbridge, Seascale
CA20 1DB
Contact
Martin Harrison
martin.harrison@nuclearwasteservices.uk
Country
United Kingdom
Region code
UKD1 - Cumbria
National registration number
05608448
Internet address(es)
Main address
https://www.gov.uk/government/organisations/nuclear-waste-services/about
Buyer's address
https://www.gov.uk/government/organisations/nuclear-waste-services/about
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Nuclear Decommissioning
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Enterprise Document Records Management Solution (EDRMS)
Reference number
C23832
two.1.2) Main CPV code
- 79996100 - Records management
two.1.3) Type of contract
Services
two.1.4) Short description
NWS would like to notify you of an upcoming requirement with relation to a contract for an Electronic Records and Document Management / Content Management System (EDRMS). We are publishing this as a Request for Information (RFI).
Dependent on the responses and recommendations received from this Public Information Notice, NWS intends to issue a public tender for the supply of an EDRMS in line with the planned timelines of the GDF.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD11 - West Cumbria
Main site or place of performance
Drigg, Old Shore Road, Holmrook, Cumbria CA19 1XP
two.2.4) Description of the procurement
Our operational nuclear business is progressing with the building of the UK Geological Disposal Facility (GDF) and needs a robust solution for managing regulatory records with long retention periods as well as having the flexibility required by major capital programmes for information exchange and artefact creation. Information must be retrievable, searchable, and integrated across multiple systems, which include:
• SaaS CDE
• M365
• SharePoint
• Microsoft Azure
• BIM
• GIS
• Power Automate and Power BI
The business is planning for digital twinning and requires seamless information lifecycle integration across systems for both records and project artifacts.
Key future demands include:
• Managing a growing, multi-partner supply chain.
• Supporting more automated and complex records and document management, with transactions potentially increasing to over a thousand per week.
• Integrating various applications such as Office documents, CAD/BIM, PDM/PLM, ERP, and others into the EDRMS system.
• Maintain existing ONR Nuclear Site License Conditions and support the future GDF acquisition of a Nuclear Site License.
The provision of fully functioning EDRM Solution implemented in NWS is expected to achieve the following organisational benefits:
• Enhanced work and efficiency savings
• Cost-effective and efficient operations
• Improved support to Regulatory compliance
• Support for NWS `better ways of working` improvement initiatives
• Increase Security and Protection of our information
• Increased work demand capability and scalability
• Improved collaboration and communication
• Improved Environmental Sustainability
• Support for the anticipated large increase in document transmittals and interactions with the supply chain
• Support for more document processing automation and efficiencies
While we are seeking options on potential models and solutions for an effective EDRMS, that can scale to meet the demands of the GDF project and maintain existing nuclear arrangement, collaborating with multiple suppliers in a complex, large-scale engineering environment, it must meet the required standards and undergo a cost-benefit analysis.
two.2.14) Additional information
We are looking to understand if there are suppliers in the market that can meet the specific requirements of this tender. To access further information and provide responses to our RFI, please access NWS’s ATAMIS system (https://atamis-2464.my.site.com/s/Welcome) and find Record Ref C23832 'PIN for Enterprise Document Records Management Solution (EDRMS)' under the 'Find Opportunities' area.
two.3) Estimated date of publication of contract notice
10 March 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes