Section one: Contracting authority
one.1) Name and addresses
Notting Hill Genesis
Bruce Kenrick House, 2 Killick Street
London
N19FL
Contact
Nicole Ward
Telephone
+44 2038150000
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Heat Networks Operation & Maintenance and Metering & billing Tender
Reference number
PROC1545
two.1.2) Main CPV code
- 45232140 - District-heating mains construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Notting Hill Genesis (NHG) is looking to put in place four contracts for Heat Network Operation, Maintenance, Metering and Billing works. NHG are creating four lots across two work streams.
The first lot will be for the Operation, Maintenance and Metering of our Heat Networks. Lot 1 will be divided into lot 1a and lot 1b in order to spread the work load of NHG heat networks across two suppliers. Suppliers are able to bid for both lots, but will only be able to win one of the lots. This is the same for the second lot Billing Systems. Lot 2 is divided into lot 2a and 2b for the different types of billing systems.
Please note the estimated value has increased from the PIN notice due to some additional works being added to the specification. Full details of the works can be found in the tender documents.
Further information on how the contracts will be awarded and the evaluation criteria can be found in the tender documents
two.1.5) Estimated total value
Value excluding VAT: £36,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Two - one from either lot 1a or lot 1b and one from either lot 2a or lot 2b. Further information on the awarding of the contracts can be found in the tender documents.
two.2) Description
two.2.1) Title
Lot 1 a - Operation, Maintenance and Metering Region 1
Lot No
1a
two.2.2) Additional CPV code(s)
- 09323000 - District heating
- 42515000 - District heating boiler
- 09321000 - Hot water
- 45232141 - Heating works
- 39715200 - Heating equipment
- 39715210 - Central-heating equipment
- 45251000 - Construction works for power plants and heating plants
- 45251250 - District-heating plant construction work
- 38550000 - Meters
- 38554000 - Electricity meters
- 50411300 - Repair and maintenance services of electricity meters
- 45232140 - District-heating mains construction work
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The scope of works, includes but is not limited to, the operation, maintenance and metering of NHG's Heat Networks in region 1, plus any additional heat networks which becoming operational during the contract life. Further information can be found in the specification and tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality - full criteria breakdown can be found in the tender documents / Weighting: 70
Cost criterion - Name: Cost - - full criteria breakdown can be found in the tender documents / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £13,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contracts will be for 5 years with the possibility to extend for a further 5 years. Please not the estimated value of £13M is for the full 10 year contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full breakdown of the quality/price criteria can be found in the tender documents
two.2) Description
two.2.1) Title
Lot 1b - Operation Maintenance and Metering Region 2
Lot No
1b
two.2.2) Additional CPV code(s)
- 09323000 - District heating
- 42515000 - District heating boiler
- 09300000 - Electricity, heating, solar and nuclear energy
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 39715200 - Heating equipment
- 39715210 - Central-heating equipment
- 45232140 - District-heating mains construction work
- 45232141 - Heating works
- 45259300 - Heating-plant repair and maintenance work
- 50720000 - Repair and maintenance services of central heating
- 38550000 - Meters
- 50411300 - Repair and maintenance services of electricity meters
- 38554000 - Electricity meters
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The scope of works, includes but is not limited to, the operation, maintenance and metering of NHG's Heat Networks in region 2, plus any additional heat networks which becoming operational during the contract life.
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 70
Cost criterion - Name: Cost criteria / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £13,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contracts will be for 5 years with the possibility to extend for a further 5 years. Please note the estimated value of £13M is for the full 10 year contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full breakdown of the quality/price criteria can be found in the tender documents
two.2) Description
two.2.1) Title
Lo 2a - Billing - Region 1
Lot No
Lot 2a
two.2.2) Additional CPV code(s)
- 48444100 - Billing system
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The scope of services, includes but is not limited to, the billing of NHG's Heat Networks in region 1, plus any additional heat networks which becoming operational during the contract life.
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 70
Cost criterion - Name: Cost Criteria / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contracts will be for 5 years with the possibility to extend for a further 5 years. Please note the estimated value of £5M is for the full 10 year contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full breakdown of the quality/price criteria can be found in the tender documents
two.2) Description
two.2.1) Title
Lot 2b - Billing - Region 2
Lot No
2b
two.2.2) Additional CPV code(s)
- 48444100 - Billing system
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The scope of services, includes but is not limited to, the billing of NHG's Heat Networks in region 1, plus any additional heat networks which becoming operational during the contract life.
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 70
Cost criterion - Name: Cost Criteria / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contracts will be for 5 years with the possibility to extend for a further 5 years. Please note the estimated value of £5M is for the full 10 year contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full breakdown of the quality/price criteria can be found in the tender documents
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-025401
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 March 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 March 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.3) Additional information
NHG have 36 Heat Networks across London, Essex and Suffolk, with the majority of the stock being within the Greater London area. NHG ‘s current proposed strategy is to award several contracts to suppliers across the four Lots.
The contract will be divided into 2 lots for the different works/services. Lot 1 is for the Operation, Maintenance and Metering of the Heat Networks and Lot 2 is for the Billing of the Heat Networks. These two lots will then be subdivided into lots 1a/1b and 2a/2b for the different regions where the Heat Networks are located. T
The contract duration for both lots will be up to 10 years (with an initial 5-year term, which can be extended by 1 period of 5 years).
ABOUT US: NHG is one of the largest HA's in the country, with more than 67,000 homes across London and the south-east. We provide homes across a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything else we do supports that. For more information, visit www.nhg.org.uk.
PROCUREMENT PROCESS: We are using the one-stage, Open Procedure. The Invitation to Tender (ITT) will be issued on the 30th January, with around 5.5 weeks allowed for bidders to respond. The procurement timetable cannot be extended due to internal timeframes. Please note we reserve the right to change the timetable and procedure.
CONTRACT VALUE: The estimated value of £36M given in this Notice is based on NHG's current anticipated requirements and on the maximum potential length of any extensions.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747460785" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747460785
GO Reference: GO-202321-PRO-22021515
six.4) Procedures for review
six.4.1) Review body
Court of Appeal
London
Country
United Kingdom