Section one: Contracting authority
one.1) Name and addresses
2023 Cycling World Championships Ltd
C/O VisitScotland, Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
Contact
Sandra Maclennan
sandra.maclennan@visitscotland.com
Telephone
+44 1314722222
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30467
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Events
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Official Supplier of Workforce Clothing to the 2023 UCI Cycling World Championships
Reference number
CWC23018
two.1.2) Main CPV code
- 18222000 - Corporate clothing
two.1.3) Type of contract
Supplies
two.1.4) Short description
Bids for both Commercial Rights with Clothing supply only.
2023 Cycling World Championships Limited is offering the opportunity for bidders to become the Official Supplier of Workforce Clothing to the 2023 UCI Cycling World Championships (the Championships). The successful bidder will be required to supply and deliver certain workforce clothing to 2023 Cycling World Championships Limited, in consideration (in whole or in part) for a package of sponsorship rights and benefits and the rights and benefits and the right to retails a limited range of Championships-branded off-bike, casual clothing.
two.1.5) Estimated total value
Value excluding VAT: £480,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 18400000 - Special clothing and accessories
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
Bids for both Commercial Rights with Clothing supply only.
2023 Cycling World Limited invites bidders to offer to provide the required workforce clothing as "value in kind" (i.e. at no cost to Cycling World Championships Limited) in consideration for the commercial and sponsorship rights and benefits.
2023 Cycling World Championships Limited also invites bidders to consider making a cash offer for these rights and benefits in addition (or as an alternative to) their value in kind offer.
2023 Cycling World Championships Limited expects the value of bidders' value in kind offers to be at least 75% of the cost of the supply of the required workforce clothing.
The guide price for the commercial rights and benefits is 450,000.00 GBP for the official supplier status, this also includes the rights for the successful bidder the opportunity to sell a limited range of clothing.
The budget for for workforce clothing is 380,000.00 GBP based on a head count of 5,000. An allowance of 100,000 GBP is retained should there be a requirement to increase the workforce.
The minimum target for "Value in Kind (VIK)" contribution is 75% of the total value of the provision of the workforce clothing.
Full details of the package can be found in the Commercial Rights document which is in the the attachment area of the website and will be included as part of the tender documents that can be found in the Public Contracts Scotland Tender website.
two.2.5) Award criteria
Quality criterion - Name: Tecnical / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £480,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
17
This contract is subject to renewal
Yes
Description of renewals
2023 World Cycling Championships Limited may extend the period of the contract at its discretion in the event of any postponement of the Championships.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please refer to these statements when completing section 4B of the SPD (Scotland).
Statement for 4B.4
Bidders must demonstrate a return on capital employed at a ratio of greater than zero.
Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).
Bidders must demonstrate a Current Ratio of greater than 1.
Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types of insurance indicated below;
Employer's Liability Insurance with a minimum level of cover of 5,000,000 GBP per claim
Public Liability Insurance with a minimum of level of cover of 5,000,000 GBP per claim
Product Liability Insurance with a minimum level of cover of 5,000,000 GBP per claim
Motor Insurance for all vehicles with comprehensive cover
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World Championships Limited for its own benefit and for the benefit of:
(i) Visit Scotland;
(ii) the Scottish Ministers, Glasgow City Council, UK Sport and any other public sector bodies that are involved in the planning, organisation and/or staging of the 2023 Cycling World Championships at any time or from time to time; and
(iii) British Cycling and the Union Cycliste Internationale.
Sub Contractors: Suppliers must notify 2023 World Cycling Championships Limited if they intend to sub contract any part of the work/requirements that is in included in the Statement of Requirements.
Right to extend: The Purchaser currently anticipates that Contract will be awarded for an initial period of 17 months, with a right for the Purchaser to extend that period at its discretion in the event of any postponement of the Championships.
NOTE: Suppliers can access the tender documents on Public Contracts Scotland (PCST) at https://www.publiccontractsscotlandtenders.gov.uk
Clarification and Responses - Suppliers must submit any clarification questions through the PCST website. Please ensure that you allow sufficient time for uploading their submission responses to avoid any last minute problems.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20284. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:674354)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court
Edinburgh
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
Review procedures are as set out in the Public Contracts (Scotland) Regulations 2015. Proceedings under the Public Contracts (Scotland) Regulations 2015 are time limited, and any such proceedings must be brought in the Sheriff Court or the Court of Session.