Section one: Contracting authority
one.1) Name and addresses
Worthing High School
part of South Downs Education Trust, South Farm Road
Worthing
BN14 7AR
Contact
Nigel Armstrong
Telephone
+44 7900784030
Country
United Kingdom
Region code
UKJ27 - West Sussex (South West)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Worthing:-Building-cleaning-services./9SEWYN5A7M
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/9SEWYN5A7M
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Worthing High School - part of South Downs Education Trust
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
South Downs Education Trust, comprising Worthing High School and Clapham& Patching Primary School, are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.
two.1.5) Estimated total value
Value excluding VAT: £460,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
West Sussex (South West)
two.2.4) Description of the procurement
South Downs Education Trust, comprising Worthing High School and Clapham& Patching Primary School, are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.
two.2.5) Award criteria
Quality criterion - Name: Contract Management and Staffing Resources / Weighting: 35
Quality criterion - Name: Contractor/Client Reporting / Weighting: 10
Quality criterion - Name: Service Expectations and Delivery / Weighting: 20
Cost criterion - Name: Three Year Contract Value / Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £460,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/9SEWYN5A7M
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In the first instance, candidates should register with www.delta-esourcing.com (https://www.delta-esourcing.com) and express an interest in the contract. Tender documents are online for review and within the Information to Tender document contractors will be required to respond to tender specific question indicated with the tender documents.
Candidates may need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non-payments relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 March 2024
Local time
12:00pm
Place
Delta Online Systems
Information about authorised persons and opening procedure
Delta online portal systems
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Yes — 30 months from contract start date, depending on whether extension periods are taken up
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Worthing:-Building-cleaning-services./9SEWYN5A7M" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Worthing:-Building-cleaning-services./9SEWYN5A7M
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9SEWYN5A7M" target="_blank">https://www.delta-esourcing.com/respond/9SEWYN5A7M
GO Reference: GO-2024130-PRO-25071175
six.4) Procedures for review
six.4.1) Review body
South Downs Education Trust
c/o Worthing High School, South Farm Road
Worthing
BN14 7AR
Telephone
+44 7900784030
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
South Downs Education Trust
c/o Worthing High School, South Farm Road
Worthing
BN14 7AR
Telephone
+44 7900784030
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
South downs Education Trust
c/o Worthing High School, South Farm Road, EX27FL
Worthing
BN14 7AR
Telephone
+44 7900784030
Country
United Kingdom