Section one: Contracting authority
one.1) Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
Contact
Henry Vivian-Neal
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/bfi/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/bfi/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Building Services (M and E)
Reference number
2022/283
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.The purpose of this process to is appoint a provider to work in partnership with the BFI to maintain, develop and ensure the efficiency of the BFI property portfolio and in particular its mechanical, electrical and fabric assets.The BFI understands the importance of our buildings and correctly maintaining the assets contained within to achieve our mission. We take a keen interest, and obtain significant funding, to develop and maintain our property portfolio and needs to ensure we are achieving best value in a timely manner. We understand how important it is to make sure our buildings are safe and engaging to our visit
two.1.5) Estimated total value
Value excluding VAT: £2,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 71334000 - Mechanical and electrical engineering services
- 71333000 - Mechanical engineering services
- 45350000 - Mechanical installations
- 45315100 - Electrical engineering installation works
- 51120000 - Installation services of mechanical equipment
- 51100000 - Installation services of electrical and mechanical equipment
- 50712000 - Repair and maintenance services of mechanical building installations
- 51110000 - Installation services of electrical equipment
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKG13 - Warwickshire
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.The purpose of this process to is appoint a provider to work in partnership with the BFI to maintain, develop and ensure the efficiency of the BFI property portfolio and in particular its mechanical, electrical and fabric assets.The BFI understands the importance of our buildings and correctly maintaining the assets contained within to achieve our mission. We take a keen interest, and obtain significant funding, to develop and maintain our property portfolio and needs to ensure we are achieving best value in a timely manner. We understand how important it is to make sure our buildings are safe and engaging to our visitors and are maintained to ensure the safety and longevity of the National Collections we are entrusted to hold.We are looking for someone to work with the BFI Property team to achieve these goals across the five distinctly different BFI sites to deliver PPM and reactive maintenance services for our M and E and fabric assets.You will take on the management of the eight outsourced staff who are dedicated to the BFI to ensure they are supported and have the tools to deliver the service the BFI requires.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract term shall be from 00:01 hours on Wednesday 1 June 2022 for a period of three years with an option to extend by up to a further two periods of one year subject to satisfactory performance of the Provider and at the sole discretion of the BFI.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 March 2022
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Following completion of the existing contract - estimate in 2027.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
British Film Institute
21 Stephen Street
London
W1T 1LN
Country
United Kingdom