Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
British High Commission, Shantipath, Chanakyapuri, new Delhi - 110021
New Delhi
110021
Telephone
+91 8376809241
Country
India
Region code
IN - India
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ground Maintenance Services for British High Commission, New Delhi
Reference number
CPG-11592-2024
two.1.2) Main CPV code
- 92531000 - Botanical garden services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for maintenance of the BHC gardens and surrounding green area outside perimeter wall of the BHC compound.
The upkeep of post hirings trees and hedges which has H&S implication will also be part of service scope which is an addition to the previous contract.
Key highlight:
This is manpower based contract with provision of gardeners, one head gardener and one supervisor. The vendor will have to bring their own machineries and equipment however any diesel required to run lawn mower etc will be provided by BHC.
Also the cost of planting summer/winter flowers, fertilisers, manures etc will be additional.
two.1.5) Estimated total value
Value excluding VAT: £440,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- IN - India
Main site or place of performance
British High Commission, New Delhi
two.2.4) Description of the procurement
This contract is for maintenance of the BHC gardens and surrounding green area outside perimeter wall of the BHC compound.
The upkeep of post hirings trees and hedges which has H&S implication will also be part of service scope which is an addition to the previous contract.
Key highlight:
This is manpower based contract with provision of gardeners, one head gardener and one supervisor. The vendor will have to bring their own machineries and equipment however any diesel required to run lawn mower etc will be provided by BHC.
Also the cost of planting summer/winter flowers, fertilisers, manures etc will be additional.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £440,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be signed initially for 3 years starting from 01st July 2025 and will have a provision of extending it further for 2 years, depending upon the performance of the contractor, feedbacks, review of KPIs and requirement as per business continuity.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
This contract is for maintenance of the BHC gardens and surrounding green area outside perimeter wall of the BHC compound.
The upkeep of post hirings trees and hedges which has H&S implication will also be part of service scope which is an addition to the previous contract.
Key highlight:
This is manpower based contract with provision of gardeners, one head gardener and one supervisor. The vendor will have to bring their own machineries and equipment however any diesel required to run lawn mower etc will be provided by BHC.
Also the cost of planting summer/winter flowers, fertilisers, manures etc will be additional.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 February 2025
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 March 2025
Local time
9:00am
Place
New Delhi
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 6 months
six.3) Additional information
Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO’s e-procurement portal, JAGGAER ONE, available via the below link.URL:
https://fcdo.bravosolution.co.uk/web/login.html.Once logged in, search for project reference 11592 and / or itt_6895. If a potential supplier is not registered on the portal, click the link above to be taken to the home page, click the “Click here to register!” button, and follow the onscreen instructions to complete registration.
Please note that the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available
six.4) Procedures for review
six.4.1) Review body
Shristi Chaudhary
New Delhi
Country
India