Section one: Contracting authority/entity
one.1) Name and addresses
DERBY HOMES LTD
839 London Road
Derby
DE24 8UZ
Contact
Andrew Grover
Telephone
+44 1332888777
Country
United Kingdom
Region code
UKF11 - Derby
Companies House
04380984
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Client Advice Management Solution
Reference number
E2023-001
two.1.2) Main CPV code
- 48441000 - Financial analysis software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derby Homes are seeking to implement a new Client Advice Management solution. High Level Business Requirements for the Client Advice Management solution are for a specialised advice management system for vulnerable clients, with a financial assessment tool in line with the Financial Conduct Authority (FCA) requirements for understanding clients' needs and circumstances. It must be capable of producing a Financial Statement which meets the requirements of the FCA with an inbuilt electronic document records management system that marries electronic records to clients' current advice and applies relevant retention periods, to include functionality for managing and setting controls around conflicts of interest between clients as per FCA rules.
We have only been able to identify one solution that meets these essential requirements. We are therefore seeking to use a VEAT notice to confirm if there is only one option or if a competitive procurement process will be needed in the future.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £129,742
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
A Client Advice Management solution - a specialised advice management system for vulnerable clients, with a financial assessment tool in line with the Financial Conduct Authority (FCA) requirements for understanding clients' needs and circumstances. It must be capable of producing a Financial Statement which meets the requirements of the FCA with an inbuilt electronic document records management system that marries electronic records to clients' current advice and applies relevant retention periods, to include functionality for managing and setting controls around conflicts of interest between clients as per FCA rules.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
36 month initial contract with 3 x 24 month extension options to review if there are any suitable alternative providers in the future.
two.2.14) Additional information
We intend to use the software for three years, reviewing for an alternative providers and need for a competitive procedure after two years, then take up to 3 24 month extension options with further review in the first year of each extension.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Only one possible provider to meet all requirements has been identified. Derby Homes Ltd posts this VEAT notice to confirm no other options exist following our due diligence or if a tender is required in the future, to be transparent about action taken and why. The contract term will allow a competitive process in the future if alternatives exist which we have otherwise been unable to identify.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 January 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Advice UK
101e Universal House 88-94 Wentworth Street
London
E1 7SA
Country
United Kingdom
NUTS code
- UKI - London
Companies House
02023982
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £129,742
Total value of the contract/lot/concession: £129,742
Section six. Complementary information
six.3) Additional information
TBC
six.4) Procedures for review
six.4.1) Review body
Derby Homes Limited
839 London Road
Derby
DE24 8UZ
Telephone
+44 1332888777
Country
United Kingdom