- Scope of the procurement
- Grounds maintenance contract 2021-2024 Aberdeenshire West Lot 2
- Grounds maintenance contract 2021-2024 Aberdeen City Lot 3
- Grounds maintenance contract 2021-2024 Aberdeenshire North Lot 4
- Grounds maintenance contract 2021-2024 Moray Lot 5
- Grounds maintenance contract 2021-2024 Aberdeenshire South Lot 1
Section one: Contracting authority
one.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
Aberdeen
AB24 1SL
Contact
Claire McEleny
claire.mceleny@langstane-ha.co.uk
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds maintenance contract 2021-2024
two.1.2) Main CPV code
- 71421000 - Landscape gardening services
two.1.3) Type of contract
Services
two.1.4) Short description
The Association wishes to procure a suitably experienced grounds maintenance contractor to undertake regular maintnenace to soft and hard landscape areas. Ad-hoc additional works may instructed through the contract
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
two.2) Description
two.2.1) Title
Grounds maintenance contract 2021-2024 Aberdeenshire West Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeenshire West - Inverurie, Kemnay and Kintore
two.2.4) Description of the procurement
Works comprises of the inspection and maintenance of all tree, amenity planting, woodland and grass areas to communal residential land including cleansing and weed clearance of hard areas. Further information is available in the specification section of the ITT.
The contract duration is thirty six months with the option to extend by a further 24 months on a yearly basis subject to satisfactory review as assessed by the Association's Housing Management and by tenant feedback
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £49,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Contract is subject to renewal during year 3. Subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds maintenance contract 2021-2024 Aberdeen City Lot 3
Lot No
3
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
Works comprises of the inspection and maintenance of all tree, amenity planting, woodland and grass areas to communal residential land including cleansing and weed clearance of hard areas. Further information is available in the specification section of the ITT.
The contract duration is thirty six months with the option to extend by a further 24 months on a yearly basis subject to satisfactory review as assessed by the Association's Housing Management and by tenant feedback
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £285,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
During year 3 of contract with be subject to extension if satisfactory performance has been achieved.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds maintenance contract 2021-2024 Aberdeenshire North Lot 4
Lot No
4
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeenshire North - Aberchirder, Banff, Balmedie, Ellon, Fraserburgh, Huntly, Macduff, Peterhead, Turriff.
two.2.4) Description of the procurement
Works comprises of the inspection and maintenance of all tree, amenity planting, woodland and grass areas to communal residential land including cleansing and weed clearance of hard areas. Further information is available in the specification section of the ITT.
The contract duration is thirty six months with the option to extend by a further 24 months on a yearly basis subject to satisfactory review as assessed by the Association's Housing Management and by tenant feedback
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Yes during year 3 of contract there is option for extension if satisfactory performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds maintenance contract 2021-2024 Moray Lot 5
Lot No
5
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKM62 - Inverness & Nairn and Moray, Badenoch & Strathspey
Main site or place of performance
Moray - Buckie, Burghead, Elgin, Fochabers, Forres, Keith, Lossiemouth.
two.2.4) Description of the procurement
Works comprises of the inspection and maintenance of all tree, amenity planting, woodland and grass areas to communal residential land including cleansing and weed clearance of hard areas. Further information is available in the specification section of the ITT.
The contract duration is thirty six months with the option to extend by a further 24 months on a yearly basis subject to satisfactory review as assessed by the Association's Housing Management and by tenant feedback
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £90,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
During year 3 there is an option for extension subject to satisfactory performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds maintenance contract 2021-2024 Aberdeenshire South Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeenshire South - Inverbervie, Laurencekirk, Stonehaven, Aboyne, Alford
two.2.4) Description of the procurement
Works comprise of the inspection and maintenance of all tree, amenity planting, woodland and grass areas to communal residential land including cleansing and weed clearance of hard areas. Further work detailed in specification.
The contract duration is thirty six months with the option to extend by a further 24 months on a yearly basis subject to satisfactory review as assessed by the Association's Housing Management and by tenant feedback
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £49,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
During third year of existing contract an extension will be considered
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See ITT
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See KPI's within ITT
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 April 2021
Local time
12:00pm
Place
Aberdeen
Information about authorised persons and opening procedure
Director of Asset Management and Asset Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=644126.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: See ITT for futher details.
(SC Ref:644126)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
10 Castle Street
Aberdeen
AB10 1WP
Country
United Kingdom