Section one: Contracting authority
one.1) Name and addresses
Mid Sussex District Council
Oaklands, Oaklands Road
Haywards Heath
RH16 1SS
Country
United Kingdom
NUTS code
UKJ28 - West Sussex (North East)
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/sesharedservices/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mid Sussex District Council Mechanical and Electrical Term Maintenance
Reference number
MSDC - 035363
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Mid Sussex District Council (the Council) invites tenders for the provision of a Term Contract for the repair and maintenance of its mechanical and electrical services as set out in these documents. Including but not limited to a) Inspection and testing.b) Planned maintenance.c) Remedial works arising from planned inspections or maintenance.d) Responsive repairs, including out of hours callouts.e) Minor repair, installation, alteration, or improvement works.The Commencement Date for the delivery of the works is scheduled to be on Saturday 1st April 2023 at 00:01 hours. The Contract will be awarded for a period of two years and one month until 30th April 2025, with an option to extend for a further two-year period in one year increments subject to performance and the absolute discretion of the Council up to a final contract end date of 30th April 2027.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,300,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UKJ28 - West Sussex (North East)
Main site or place of performance
Within the district of Mid Sussex.
two.2.4) Description of the procurement
Mid Sussex District Council is procuring a single term contract for the repair and maintenance of its mechanical and electrical services, together with associated minor repair, renewal, alteration and improvement works. This contract will replace a time-expired term contract of a similar nature.The intention is to achieve service efficiencies through the appointment of a single service provider for the majority of mechanical and electrical maintenance work. It is a key requirement that the successful contractor will work closely and constructively with the Council to achieve demonstrable improvements in service efficiency and value for money throughout the life of the contract. As part of these close working arrangements, the successful contractor will be required to use the Council’s property management database, Technology Forge, for the day-to-day management of planned maintenance and responsive repairs.Key Performance Indicators will be agreed at the outset of the contract, based on the objectives set out above. These will be used to measure performance throughout the contract term, and to assess whether or not the contract is to be extended.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-028729
Section five. Award of contract
Title
MSDC Mechanical & Electrical Term Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 January 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
T.S.S. Facilities Limited
60 Lansdowne Place
Hove
BN3 1FG
Country
United Kingdom
NUTS code
- UKJ21 - Brighton and Hove
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £603,311.4
Total value of the contract/lot: £603,311.4
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
Country
United Kingdom