Scope
Reference
P2288
Description
Birmingham City Council (the "Council") is seeking to appoint an organisation for the provision of a Birmingham Community Equipment Loan Service on behalf of the Council and Birmingham and Solihull Integrated Care Board.
The purpose is to provide a Birmingham Community Equipment Loan Service that enables Birmingham citizens to live as independently as possible in their chosen home and enables Health and Social Care Services to function effectively and without delay, preventing citizens from developing more complex needs and protecting them and their carers from harm or injury.
The contract will commence on 1st April 2027 and will be in place for a period of 5 years with the option to extend for a further 5 years subject to satisfactory performance and funding availability.
The contract will be awarded to a single provider.
Please note TUPE will apply to this contract. The TUPE information will be released to you upon receipt of a signed copy of Appendix 3 - TUPE Confidentiality Agreement. You are advised to fill this in as soon as possible on receipt and return via https://in-tendhost.co.uk/birminghamcc
There may be a requirement in the future to modify the contract. This would result from commissioning activities within the Council, the Birmingham Children's Trust, the BSOL Integrated Care Board (ICB) or Solihull Metropolitan Borough Council and associated Health Services. Commissioning activities include, but are not limited to, identification of outcomes, identification of need and funding opportunities.
The following potential contract modifications have been identified at the time of this tendering opportunity:
- Dynamic Pressure Mattresses (DPM); estimated value up to £1m per annum.
- Solihull Community Equipment Loans Service; estimated value £1.9m per annum.
- Birmingham Technology Enabled Care; estimated value £3.8m per annum.
The total value of identified potential contract modifications is up to £67,000,000. Note there may be a requirement for modifications that are not included here.
Total value (estimated)
- £95,000,000 excluding VAT
- £114,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2027 to 31 March 2032
- Possible extension to 1 April 2037
- 10 years, 1 day
Description of possible extension:
This includes 5 years option to extend subject to satisfactory performance and funding availability
Main procurement category
Services
CPV classifications
- 85110000 - Hospital and related services
- 85112000 - Hospital support services
- 85323000 - Community health services
- 50000000 - Repair and maintenance services
Contract locations
- UKG31 - Birmingham
Submission
Enquiry deadline
6 February 2026, 12:00pm
Tender submission deadline
18 February 2026, 12:00pm
Submission address and any special instructions
The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation.
If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk
Your completed tender submission should be returned by noon on 18th February 2026 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 May 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for social value... |
Price |
Weighting description
The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for social value criteria is 10% and the overall weighting for the price criteria is 30% For full details please refer to the procurement documents.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Birmingham City Council
- Public Procurement Organisation Number: PCJJ-4826-QMLZ
Council House, 1 Victoria Square
Birmingham
B1 1BB
United Kingdom
Contact name: Commercial and Procurement Services
Email: etendering@birmingham.gov.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government