Section one: Contracting authority/entity
one.1) Name and addresses
Department for Work and Pensions (DWP)
Quarry House, Quarry Hill
Leeds
Contact
Michelle Tate
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-work-pensions
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Printed Customer Communications
two.1.2) Main CPV code
- 79810000 - Printing services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Printed Customer Communications Contract
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Whitehouse 97
Whitehouse Vale Business Park
Runcorn
WA7 3DL
two.2.4) Description of the procurement at the time of conclusion of the contract:
Printing of Customer Communications on behalf of DWP relating to Customer Benefit entitlements.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
17 March 2022
End date
16 March 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
ecm_9889
Title
Printed Customer Communications
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 March 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Allied Publicity Services (Manchester) Limited
Chetham House, Bird Hall Lane, Cheadle Heath,
Cheshire
SK3 0ZP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £27,400,000
Section six. Complementary information
six.3) Additional information
Suppliers Instructions:
How to Express Interest in this Tender:
1. Register on the eSourcing portal (this is only required once):
https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)
2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).
For further assistance please consult the online help, or the eTendering help desk.
DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Royal Courts of Justice, Strand
London
WC24 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Review procedures are as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited, and any such proceedings must be brought in the High Court of England and Wales
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79810000 - Printing services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
Printing of Customer Communications on behalf of DWP relating to Customer Benefit entitlements.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
17 March 2022
End date
16 March 2027
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£27,400,000
seven.1.7) Name and address of the contractor/concessionaire
Allied Publicity Services (Manchester) Limited
Cheshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This contract was procured under a further competition carried out under Lot 2 of the Crown Commercial Service Print Management Services Framework (RM6170) (the Framework).
The Contract is being varied as follows:
a) Introduction of an annual price review for paper-based products effective from the first anniversary of the contract (17 March 2023) on identical terms as the price review provisions at Framework level (Paper Price Increase Variation)
b) Amendment of the existing price review mechanism within the contract in relation to non-paper price products to be on identical terms as the relevant provisions of the Framework, but the trigger date for the first review of Charges for these prices remains the same.
c) Introduction of Additional Charging Units to be effective from 17 October 2022 (the start of live production) which were not included within the original contract but which relate to additional services that the Supplier has been performing (ACU Variation)
d) A change in the type of envelopes under the Contract required by the Supplier (Envelope Variation)
e) DWP is imposing additional requirements on the Supplier in relation to financial reporting and contract management (Financial Reporting Variation).
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Paper Price Increase Variation
This variation allows for an increase in price for paper-based products which mirrors what is available at framework level to counter the effects of the war in Ukraine on paper prices.
ACU Variation
These charging units relate to “additional services” not included within the scope of the original contract. These services are intrinsically linked to the current services provided by the supplier. The value of this modification is less than 50% of the original contract value. Thus it falls within scope of Regulation 72(1)(b).
Envelope Variation
DWP requires different envelopes than those specified and the envelopes required are more expensive. Therefore the specification and charges will be adjusted to include the revised envelope type. DWP regard this modification as non-substantial under Regulation 72(1)(e).
Financial Reporting Variation
DWP is introducing additional obligations on the Supplier regarding financial reports it must provide to DWP.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £27,400,000
Total contract value after the modifications
Value excluding VAT: £32,060,000