Section one: Contracting authority
one.1) Name and addresses
Department for Digital, Culture, Media and Sport
100 Parliament Street, 100 Parliament Street
London
SW17 8SL
Contact
Margaret Christensen
Telephone
+44 2072112175
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport
Buyer's address
https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ceremonial and Event Management Services
Reference number
101622
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance.
The programme of events include but are not limited to:
•National Service of Remembrance at the Cenotaph (Remembrance Sunday)
•State Visits to the UK by foreign Heads of State
•Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day
•A number of other major royal events
•Other memorial occasions on an adhoc basis
Please be advised that the estimated value of this contract is estimated to be £40million - £68million which comprises a programme of planned events worth between £1million - £2million per annum and other unscheduled major events.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £68,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71242000 - Project and design preparation, estimation of costs
- 72224000 - Project management consultancy services
- 79421000 - Project-management services other than for construction work
- 79421100 - Project-supervision services other than for construction work
- 24955000 - Chemical toilets
- 35821000 - Flags
- 35821100 - Flagpole
- 79710000 - Security services
- 48952000 - Public address systems
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 32344210 - Radio equipment
- 32344280 - Portable radios
- 34928200 - Fences
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following:
• Event planning, coordination and management
• Planning of works and delivery
• Project Management
• Logistics management
• Event digital services - large screens for media broadcasting
• Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment colelction and processing)
• Financial management and reporting
• Reinstatement works
• Storage of temporary structures and event items
• Provision and installation of Public Address System
• Provision and deployment of portable radios
• Provision and management of Public Toilets
• Provision of stewards and support staff
• Provision of flags and flagpoles
• Provision of temporary media structures and enclosures
• Installation of event items and other temporary structures
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) up to 48 months are available under the contract in increments of 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 143-352993
Section five. Award of contract
Contract No
101622
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arcadis (UK) Ltd
80 Fenchurch Street
London
EC3M 4BY
Country
United Kingdom
NUTS code
- UKI - London
National registration number
01093549
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £72,183,780
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
The services are in scope of Schedule 3 of the Public Contract Regulations 2015 and so subject to the light touch regime. The procedure to be followed will be similar to the competitive procedure with negotiation described in regulation 29.
It is envisaged that the competitive process will take place in successive stages to reduce the number of bidders, by applying the selection/award criteria stated in the procurement documents, ideally to no more than 3, with whom we will conclude final negotiations.
The Authority reserves the right to award the contract on the basis of tenders without conducting negotiations.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=663105179
GO Reference: GO-202221-PRO-19566563
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
LONDON
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
LONDON
WC1A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
If an appeal regarding the award of a Contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.