Section one: Contracting authority
one.1) Name and addresses
Midland Heart Limited
20 Bath Row
Birmingham
B15 1LZ
Contact
Alex Lawrence
alex.lawrence@midlandheart.org.uk
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
National registration number
30069
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/midlandheart/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/midlandheart/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Knowing Our Properties - Asset Management, Compliance and Component Accounting
Reference number
MH 0098
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Midland Heart is pleased to invite Contractors to tender for the procurement of a Asset Management, Compliance and Component Accounting System. The Contract is split into four (4) Lots, Contractors can bid for all Lots. Following evaluation of the compliant Tenders Midland Heart shall determine which profile of lot award demonstrates the most functional and economically advantageous outcome and which top ranked Contractor will be awarded each Lot. The contract will be split into the following lots: Lot 1 – Asset Management System, Compliance and Component Accounting System Lot 2 – Asset Management System Lot 3 – Compliance System/Modules Lot 4 – Component Accounting System/Modules
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 2 Asset Management System OnlyLot 3 Compliance System OnlyLot 4 Component Accounting System/Modules Only
two.2) Description
two.2.1) Title
All in One Solution
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48442000 - Financial systems software package
- 48170000 - Compliance software package
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Midland Heart are looking to procure a new Asset Management, Compliance and Component Accounting Solution from partners who are able to demonstrate their understanding of how we operate as a business and the tenants we serve.Our preferred solution is to have one system that meets all our requirements; however, we wish to choose the best for Midland Heart. As such we have allowed for the option to have separate systems should that be necessary to achieve closest fit with our requirements.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
annual extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asset Management System Only
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48421000 - Facilities management software package
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Procurement of a Asset Management System
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
annual extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Compliance System Only
Lot No
3
two.2.2) Additional CPV code(s)
- 48170000 - Compliance software package
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Procurement of Compliance System Only
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
annual extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Component Account System Only
Lot No
4
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
- 48441000 - Financial analysis software package
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Procurement of Component Account System Only
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
annual extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the Tender documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 February 2025
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
10 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Cabinet Office
70 Whitehall/Westminster
London
SW1A 2AS
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution
100 St Pauls Church Yard
London
EC4M 8BU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As stated in the tender documentation