Section one: Contracting authority
one.1) Name and addresses
Business Services Organisation I T S
James House 2-4 Cromac Street
BELFAST
BT7 2JD
Contact
Catherine Fegan
Telephone
+44 2895362561
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Core LIMS - STARLIMS Data Migration Extract
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Regional Molecular Diagnostics Service (RMDS) formally Regional Genetics Laboratories has been collecting and storing patient records and DNA stock samples since the late 1980's as a service laboratory. The guidance from the Royal College of Pathologists on the retention and storage of pathological records and specimens states that records including but not limited to laboratory file cards, working records, test results, records of telephoned or physical reports should be retained for 30 years or more.
These records are required to answer potential legal queries as the level of service provided and extent of analysis performed continues to rapidly evolve with the technology available within any given service to perform the requested analysis.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £150,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Regional Molecular Diagnostics Service (RMDS) formally Regional Genetics Laboratories has been collecting and storing patient records and DNA stock samples since the late 1980's as a service laboratory. The guidance from the Royal College of Pathologists on the retention and storage of pathological records and specimens states that records including but not limited to laboratory file cards, working records, test results, records of telephoned or physical reports should be retained for 30 years or more.
These records are required to answer potential legal queries as the level of service provided and extent of analysis performed continues to rapidly evolve with the technology available within any given service to perform the requested analysis.
The RMDS service has an ongoing patient care responsibility for individuals with complex personal phenotypes which is suggestive of a genetic contribution. The patient phenotype may evolve over time as they move from infancy to adulthood and hence the patient may require multiple analyses over many years or decades often returning to stored DNA stocks provided by the patient.
In addition the multi-generational nature of genetic studies in families who have a pathogenic variant or variants identified in successful historic analysis which may be unique to the family under RMDS care makes the use of variant control samples sourced from consented family members essential.
Hence access to patient records via an accurate data repository represents a major patient safety issue to meet the Royal College guidance, allow patient record identification and location of stock DNA resources as required.
As part of the Core LIMS project, data migration is required by RMDS to transfer data from their existing Laboratory Information Management System (LIMS), STARLIMS, into the new LIMS being delivered by the project for the above reasons.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Regional Molecular Diagnostics Service (RMDS) formally Regional Genetics Laboratories has been collecting and storing patient records and DNA stock samples since the late 1980's as a service laboratory. The guidance from the Royal College of Pathologists on the retention and storage of pathological records and specimens states that records including but not limited to laboratory file cards, working records, test results, records of telephoned or physical reports should be retained for 30 years or more.
These records are required to answer potential legal queries as the level of service provided and extent of analysis performed continues to rapidly evolve with the technology available within any given service to perform the requested analysis.
The RMDS service has an ongoing patient care responsibility for individuals with complex personal phenotypes which is suggestive of a genetic contribution. The patient phenotype may evolve over time as they move from infancy to adulthood and hence the patient may require multiple analyses over many years or decades often returning to stored DNA stocks provided by the patient.
In addition the multi-generational nature of genetic studies in families who have a pathogenic variant or variants identified in successful historic analysis which may be unique to the family under RMDS care makes the use of variant control samples sourced from consented family members essential.
Hence access to patient records via an accurate data repository represents a major patient safety issue to meet the Royal College guidance, allow patient record identification and location of stock DNA resources as required.
As part of the Core LIMS project, data migration is required by RMDS to transfer data from their existing Laboratory Information Management System (LIMS), STARLIMS, into the new LIMS being delivered by the project for the above reasons.
As the current LIMS being used by the Regional Molecular Diagnostics Service (RMDS) is a bespoke solution there is no option to approach other providers to carry out the work.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-000170
Section five. Award of contract
Title
Core LIMS - STARLIMS Data Migration Extract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 January 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
STARLIMS
Sale
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
03422264
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £150,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
Belfast
Country
United Kingdom