Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
Contact
Food, Communities and Technology Procurement Team
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
390_22 Document Management Solutions
Reference number
390_22 (ProContract internal Ref. DN613540)
two.1.2) Main CPV code
- 72512000 - Document management services
two.1.3) Type of contract
Services
two.1.4) Short description
ESPO is seeking to renew its framework agreement for Document Management Solutions. The frameworks covers a wide range of services linked to the scanning and/or storage of documents:
Lot 1 - Electronic Document Scanning and Software
Lot 2 - Document Storage and Retrieval Services
Lot 3 - Total Document Management Solution
Lot 4 - Enhanced Handling and Security Requirements
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £160,000,000
two.2) Description
two.2.1) Title
Lot 1 - Electronic Document Scanning and Software
Lot No
1
two.2.2) Additional CPV code(s)
- 48311100 - Document management system
- 63121000 - Storage and retrieval services
- 72300000 - Data services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Document Storage and Retrieval Services
Lot No
2
two.2.2) Additional CPV code(s)
- 48311100 - Document management system
- 63121000 - Storage and retrieval services
- 72300000 - Data services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Total Document Management Solution
Lot No
3
two.2.2) Additional CPV code(s)
- 48311100 - Document management system
- 63121000 - Storage and retrieval services
- 72300000 - Data services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Enhanced Handling and Security Requirements
Lot No
4
two.2.2) Additional CPV code(s)
- 48311100 - Document management system
- 63121000 - Storage and retrieval services
- 72300000 - Data services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-029004
Section five. Award of contract
Lot No
1
Title
Lot 1 - Electronic Document Scanning and Software
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 25
Number of tenders received from SMEs: 18
Number of tenders received by electronic means: 25
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Chaffinch Green Limited (T/A Chaffinch Document)
The Tileworks, Ellgreave Street,
Stoke-on-Trent, ST6 4DJ
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
Companies House
04848693
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Civica UK Limited
Southbank Central (8th Floor), 30 Stamford Street,
London, SE1 9LQ
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
01628868
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Crown Records Management Limited
Cullen Square, Deans Road, Deans Industrial Estate,
Livingston, West Lothian, EH54 8SJ
Country
United Kingdom
NUTS code
- UKM7 - Eastern Scotland
Companies House
SC162101
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Datatron Document Image Archiving Limited
6 Mercury Orion Business Park,
North Shields, Tyne & Wear, NE29 7SN
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
Companies House
03205346
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Document Options Ltd
Pavillion View, 19 New Road,
Brighton, BN1 1UF
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
02378380
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hugh Symons Information Management
Alder Hills Park, 16 Alder Hills,
Poole, Dorset, BH12 4AR
Country
United Kingdom
NUTS code
- UKK2 - Dorset and Somerset
Companies House
01187478
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Iron Mountain (UK) PLC
Ground Floor, 4 More London Riverside,
London, SE1 2AU
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
01478540
The contractor is an SME
No
five.2.3) Name and address of the contractor
MISL Limited
Moor Farm Kings Lane,
Sotherton, Beccles, Suffolk, NR34 8AF
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
06642246
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
NEC Software Solutions UK Limited
BizSpace, 1st Floor, iMex Centre, 575-599 Maxted Road,
Hemel Hempstead, Hertfordshire, HP2 7DX
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
Companies House
00968498
The contractor is an SME
No
five.2.3) Name and address of the contractor
Offsite Archive Storage and Integrated Services (UK) Limited
Quadrant 1 Homefield Road,
Haverhill, Suffolk, CB9 8QP
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
06472486
The contractor is an SME
No
five.2.3) Name and address of the contractor
On-Site Scanning Limited
The Faulds Building Faulds Park, Faulds Park Road,
Gourock, Inverclyde, PA19 1FB
Country
United Kingdom
NUTS code
- UKM8 - West Central Scotland
Companies House
SC300640
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pearl Scan Solutions Ltd
The Exchange, 5 Bank Street,
Bury, BL9 0DN
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04637136
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Quadient UK Limited
3rd Floor Press Centre Here East, 14 East Bay Lane,
London, E15 2GW
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
02658324
The contractor is an SME
No
five.2.3) Name and address of the contractor
Restore PLC
The Databank Unit 5 Redhill Distribution Centre, Salbrook Road,
Redhill, Surrey, RH1 5DY
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
05169780
The contractor is an SME
No
five.2.3) Name and address of the contractor
Ricoh UK Limited
Ricoh House, 800 Pavilion Drive,
Northampton, NN4 7YL
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
01271033
The contractor is an SME
No
five.2.3) Name and address of the contractor
Scan House Solutions Limited
Falcon Court, Petre Road,
Accrington, BB5 5JD
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
Companies House
10877048
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Shredall (East Midlands) Limited
Joy House, Bestwood Business Park, Park Road,
Bestwood Village, Nottingham, Nottinghamshire, NG6 8TQ
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
Companies House
03317730
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Specialist Computer Centres (SCC) Plc
James House, Warwick Road,
Birmingham, B11 2LE
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
Companies House
01428210
The contractor is an SME
No
five.2.3) Name and address of the contractor
Stor-a-File Limited
Unit 5, Wanlip Road Industrial Estate,
Syston, Leicester, Leicestershire, LE7 1PD
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
01316362
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Storetec Services Limited
Unit 4 Sidings Business Park, Freightliner Road,
Hull, HU3 4XA
Country
United Kingdom
NUTS code
- UKE1 - East Yorkshire and Northern Lincolnshire
Companies House
04719444
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Uniscope International Limited (T/A Doc U Safe)
C/O HLP Ltd, 77 Middle Hillgate,
Stockport, Cheshire, SK1 3EH
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04489652
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £48,000,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Document Storage and Retrieval Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 25
Number of tenders received from SMEs: 18
Number of tenders received by electronic means: 25
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ardington Archives LLP
White Horse Business Park, Ware Road,
Stanford in the Vale, Faringdon, Oxfordshire, SN7 8NY
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Companies House
OC378436
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Chaffinch Green Limited (T/A Chaffinch Document)
The Tileworks, Ellgreave Street,
Stoke-on-Trent, ST6 4DJ
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
Companies House
04848693
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Civica UK Limited
Southbank Central (8th Floor), 30 Stamford Street,
London, SE1 9LQ
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
01628868
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Compass Minerals Storage & Archives Limited (trading as ‘DeepStore’)
Astbury House, Bradford Road,
Winsford, Cheshire, CW7 2PA
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
Companies House
01588213
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Crown Records Management Limited
Cullen Square, Deans Road, Deans Industrial Estate,
Livingston, West Lothian, EH54 8SJ
Country
United Kingdom
NUTS code
- UKM7 - Eastern Scotland
Companies House
SC162101
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Datatron Document Image Archiving Limited
6 Mercury Orion Business Park,
North Shields, Tyne & Wear, NE29 7SN
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
Companies House
03205346
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Document Options Ltd
Pavillion View, 19 New Road,
Brighton, BN1 1UF
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
02378380
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Iron Mountain (UK) PLC
Ground Floor, 4 More London Riverside,
London, SE1 2AU
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
01478540
The contractor is an SME
No
five.2.3) Name and address of the contractor
MISL Limited
Moor Farm Kings Lane,
Sotherton, Beccles, Suffolk, NR34 8AF
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
06642246
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
NEC Software Solutions UK Limited
BizSpace, 1st Floor, iMex Centre, 575-599 Maxted Road,
Hemel Hempstead, Hertfordshire, HP2 7DX
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
Companies House
00968498
The contractor is an SME
No
five.2.3) Name and address of the contractor
Offsite Archive Storage and Integrated Services (UK) Limited
Quadrant 1 Homefield Road,
Haverhill, Suffolk, CB9 8QP
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
06472486
The contractor is an SME
No
five.2.3) Name and address of the contractor
On-Site Scanning Limited
The Faulds Building Faulds Park, Faulds Park Road,
Gourock, Inverclyde, PA19 1FB
Country
United Kingdom
NUTS code
- UKM8 - West Central Scotland
Companies House
SC300640
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pearl Scan Solutions Ltd
The Exchange, 5 Bank Street,
Bury, BL9 0DN
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04637136
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Restore PLC
The Databank Unit 5 Redhill Distribution Centre, Salbrook Road,
Redhill, Surrey, RH1 5DY
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
05169780
The contractor is an SME
No
five.2.3) Name and address of the contractor
Ricoh UK Limited
Ricoh House, 800 Pavilion Drive,
Northampton, NN4 7YL
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
01271033
The contractor is an SME
No
five.2.3) Name and address of the contractor
Scan House Solutions Limited
Falcon Court, Petre Road,
Accrington, BB5 5JD
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
Companies House
10877048
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Shredall (East Midlands) Limited
Joy House, Bestwood Business Park, Park Road,
Bestwood Village, Nottingham, Nottinghamshire, NG6 8TQ
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
Companies House
03317730
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Stor-a-File Limited
Unit 5, Wanlip Road Industrial Estate,
Syston, Leicester, Leicestershire, LE7 1PD
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
01316362
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Storetec Services Limited
Unit 4 Sidings Business Park, Freightliner Road,
Hull, HU3 4XA
Country
United Kingdom
NUTS code
- UKE1 - East Yorkshire and Northern Lincolnshire
Companies House
04719444
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Uniscope International Limited (T/A Doc U Safe)
C/O HLP Ltd, 77 Middle Hillgate,
Stockport, Cheshire, SK1 3EH
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04489652
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £48,000,000
Section five. Award of contract
Lot No
3
Title
Lot 3 - Total Document Management Solution
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 25
Number of tenders received from SMEs: 18
Number of tenders received by electronic means: 25
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Chaffinch Green Limited (T/A Chaffinch Document)
The Tileworks, Ellgreave Street,
Stoke-on-Trent, ST6 4DJ
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
Companies House
04848693
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Civica UK Limited
Southbank Central (8th Floor), 30 Stamford Street,
London, SE1 9LQ
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
01628868
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Compass Minerals Storage & Archives Limited (trading as ‘DeepStore’)
Astbury House, Bradford Road,
Winsford, Cheshire, CW7 2PA
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
Companies House
01588213
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Crown Records Management Limited
Cullen Square, Deans Road, Deans Industrial Estate,
Livingston, West Lothian, EH54 8SJ
Country
United Kingdom
NUTS code
- UKM7 - Eastern Scotland
Companies House
SC162101
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Datatron Document Image Archiving Limited
6 Mercury Orion Business Park,
North Shields, Tyne & Wear, NE29 7SN
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
Companies House
03205346
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Document Options Ltd
Pavillion View, 19 New Road,
Brighton, BN1 1UF
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
02378380
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hugh Symons Information Management
Alder Hills Park, 16 Alder Hills,
Poole, Dorset, BH12 4AR
Country
United Kingdom
NUTS code
- UKK2 - Dorset and Somerset
Companies House
01187478
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Iron Mountain (UK) PLC
Ground Floor, 4 More London Riverside,
London, SE1 2AU
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
01478540
The contractor is an SME
No
five.2.3) Name and address of the contractor
NEC Software Solutions UK Limited
BizSpace, 1st Floor, iMex Centre, 575-599 Maxted Road,
Hemel Hempstead, Hertfordshire, HP2 7DX
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
Companies House
00968498
The contractor is an SME
No
five.2.3) Name and address of the contractor
Offsite Archive Storage and Integrated Services (UK) Limited
Quadrant 1 Homefield Road,
Haverhill, Suffolk, CB9 8QP
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
06472486
The contractor is an SME
No
five.2.3) Name and address of the contractor
On-Site Scanning Limited
The Faulds Building Faulds Park, Faulds Park Road,
Gourock, Inverclyde, PA19 1FB
Country
United Kingdom
NUTS code
- UKM8 - West Central Scotland
Companies House
SC300640
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pearl Scan Solutions Ltd
The Exchange, 5 Bank Street,
Bury, BL9 0DN
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04637136
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Restore PLC
The Databank Unit 5 Redhill Distribution Centre, Salbrook Road,
Redhill, Surrey, RH1 5DY
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
05169780
The contractor is an SME
No
five.2.3) Name and address of the contractor
Ricoh UK Limited
Ricoh House, 800 Pavilion Drive,
Northampton, NN4 7YL
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
01271033
The contractor is an SME
No
five.2.3) Name and address of the contractor
Stor-a-File Limited
Unit 5, Wanlip Road Industrial Estate,
Syston, Leicester, Leicestershire, LE7 1PD
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
01316362
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Storetec Services Limited
Unit 4 Sidings Business Park, Freightliner Road,
Hull, HU3 4XA
Country
United Kingdom
NUTS code
- UKE1 - East Yorkshire and Northern Lincolnshire
Companies House
04719444
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Uniscope International Limited (T/A Doc U Safe)
C/O HLP Ltd, 77 Middle Hillgate,
Stockport, Cheshire, SK1 3EH
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04489652
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £32,000,000
Section five. Award of contract
Lot No
4
Title
Lot 4 - Enhanced Handling and Security Requirements
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 25
Number of tenders received from SMEs: 18
Number of tenders received by electronic means: 25
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Compass Minerals Storage & Archives Limited (trading as ‘DeepStore’)
Astbury House, Bradford Road,
Winsford, Cheshire, CW7 2PA
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
Companies House
01588213
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Crown Records Management Limited
Cullen Square, Deans Road, Deans Industrial Estate,
Livingston, West Lothian, EH54 8SJ
Country
United Kingdom
NUTS code
- UKM7 - Eastern Scotland
Companies House
SC162101
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Datatron Document Image Archiving Limited
6 Mercury Orion Business Park,
North Shields, Tyne & Wear, NE29 7SN
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
Companies House
03205346
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Document Options Ltd
Pavillion View, 19 New Road,
Brighton, BN1 1UF
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
02378380
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hugh Symons Information Management
Alder Hills Park, 16 Alder Hills,
Poole, Dorset, BH12 4AR
Country
United Kingdom
NUTS code
- UKK2 - Dorset and Somerset
Companies House
01187478
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Iron Mountain (UK) PLC
Ground Floor, 4 More London Riverside,
London, SE1 2AU
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
01478540
The contractor is an SME
No
five.2.3) Name and address of the contractor
NEC Software Solutions UK Limited
BizSpace, 1st Floor, iMex Centre, 575-599 Maxted Road,
Hemel Hempstead, Hertfordshire, HP2 7DX
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
Companies House
00968498
The contractor is an SME
No
five.2.3) Name and address of the contractor
Offsite Archive Storage and Integrated Services (UK) Limited
Quadrant 1 Homefield Road,
Haverhill, Suffolk, CB9 8QP
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
06472486
The contractor is an SME
No
five.2.3) Name and address of the contractor
On-Site Scanning Limited
The Faulds Building Faulds Park, Faulds Park Road,
Gourock, Inverclyde, PA19 1FB
Country
United Kingdom
NUTS code
- UKM8 - West Central Scotland
Companies House
SC300640
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pearl Scan Solutions Ltd
The Exchange, 5 Bank Street,
Bury, BL9 0DN
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
04637136
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Restore PLC
The Databank Unit 5 Redhill Distribution Centre, Salbrook Road,
Redhill, Surrey, RH1 5DY
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
05169780
The contractor is an SME
No
five.2.3) Name and address of the contractor
Ricoh UK Limited
Ricoh House, 800 Pavilion Drive,
Northampton, NN4 7YL
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
01271033
The contractor is an SME
No
five.2.3) Name and address of the contractor
Specialist Computer Centres (SCC) Plc
James House, Warwick Road,
Birmingham, B11 2LE
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
Companies House
01428210
The contractor is an SME
No
five.2.3) Name and address of the contractor
Stor-a-File Limited
Unit 5, Wanlip Road Industrial Estate,
Syston, Leicester, Leicestershire, LE7 1PD
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
01316362
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Storetec Services Limited
Unit 4 Sidings Business Park, Freightliner Road,
Hull, HU3 4XA
Country
United Kingdom
NUTS code
- UKE1 - East Yorkshire and Northern Lincolnshire
Companies House
04719444
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £32,000,000
Section six. Complementary information
six.3) Additional information
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
LONDON
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.