Section one: Contracting authority/entity
one.1) Name and addresses
London Borough of Sutton
Civic Offices, St Nicholas Way
Sutton
SM1 1EA
Contact
Mr Steve Hoy
Telephone
+44 2087705911
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Business World/Unit 4 product (now called ERPCR)
Reference number
DN757310
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
This notice sets out the London Borough of Sutton (on behalf of the London Borough of Sutton and The Royal Borough of Kingston upon Thames) intention to award a contract to Unit 4 Business Software Limited for the provision of a cloud based enterprise resource planning solution (ERP Solution). The contract is for the council’s Business World financial management system, associated hosting and support to ensure the council continues to have an effective and fully supported mechanism to maintain and monitor the overall financial health of the organisation. The proposed contract is for a period of 4 years. The total value of the proposed contract £1,601,359 ex vat (£736,466 ex vat for the London Borough of Sutton and the remainder for the Royal Borough of Kingston), this includes committed and non-committed spend.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,601,359
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
The award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015, using a negotiated procedure without prior publication.
LB Sutton and RB Kingston have shared a single instance of the Unit4 Business World system. The application is used by the Councils for all aspects of financial management enabling them to comply with their statutory requirements including: core financial processes, accounting, sales orders and invoicing, management Information and financial and audit reporting. The provider has developed a unique solution and only they have the means to deliver the full requirements of the Councils. Unit4 has the proprietary ownership of the Business world system and therefore is the only company able to provide hosting, support and maintenance for the financial management system used by RBK and LBS.
This transitionary period will enable the Councils to migrate their on-premise solution to the Unit4 SaaS (Software as a Service) cloud hosted platform minimising technical risk through continued support during the transition. The Councils’ intention is to evaluate all viable options for the re-procurement of their financial management solutions in the intervening period to align with the Council's best interests and value for money obligations.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
As set out in II.2.4 above (Description of the procurement), the award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015, using a negotiated procedure without prior publication.
LB Sutton and RB Kingston have shared a single instance of the Unit4 Business World system. The application is used by the Councils for all aspects of financial management enabling them to comply with their statutory requirements including: core financial processes, accounting, sales orders and invoicing, management Information and financial and audit reporting. The provider has developed a unique solution and only they have the means to deliver the full requirements of the Councils. Unit4 has the proprietary ownership of the Business world system and therefore is the only company able to provide hosting, support and maintenance for the financial management system used by RBK and LBS.
This transitionary period will enable the Councils to migrate their on-premise solution to the Unit4 SaaS (Software as a Service) cloud hosted platform minimising technical risk through continued support during the transition. The Councils’ intention is to evaluate all viable options for the re-procurement of their financial management solutions in the intervening period to align with the Council's best interests and value for money obligations.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
DN757310
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
7 January 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
UNIT4 Business Software Limited
Swansea
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,601,359
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
London
Country
United Kingdom