Section one: Contracting authority
one.1) Name and addresses
Birmingham City Council
Council House, Victoria Square
Birmingham
B1 1BB
Contact
Commercial and Procurement Services
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.finditinbirmingham.com
Buyer's address
https://www.in-tendhost.co.uk/birminghamcc
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
P2054 - Provision of Cleaning Services to Low Rise and Sheltered Accomodation
Reference number
P2054
two.1.2) Main CPV code
- 98380000 - Dog kennel services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to establish a Framework Agreement for the provision of insert Cleaning Services for Temporary Accommodation and Communal Areas of Sheltered and Low Rise Accommodation including:• Planned Cleaning of all identified areas.• Periodic (Deep) Cleaning of Low-Rise Accommodation and occasionally Sheltered Housing.• Windows (external) and high-level glazing. Quarterly high-level window cleaning.• Reactive Cleaning, both emergency and ad-hoc.• Provision of specialist cleaning as identified in this Specification.• Provision of a customer services helpdesk during working hours and an emergency out of hours contact number. • The management and monitoring of Planned, Periodic and Reactive cleaning requests. • Supporting the Council in maintaining disaster recovery and business continuity through the provision of an emergency cleaning 24-hour call-out service.• The delivery of social value outcomes to support key Council policy drivers
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £975,000
two.2) Description
two.2.1) Title
Central/North
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911100 - Accommodation cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911300 - Window-cleaning services
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
The Council wishes to establish a Framework Agreement for the provision of insert Cleaning Services for Temporary Accommodation and Communal Areas of Sheltered and Low Rise Accommodation including:• Planned Cleaning of all identified areas.• Periodic (Deep) Cleaning of Low-Rise Accommodation and occasionally Sheltered Housing.• Windows (external) and high-level glazing. Quarterly high-level window cleaning.• Reactive Cleaning, both emergency and ad-hoc.• Provision of specialist cleaning as identified in this Specification.• Provision of a customer services helpdesk during working hours and an emergency out of hours contact number. • The management and monitoring of Planned, Periodic and Reactive cleaning requests. • Supporting the Council in maintaining disaster recovery and business continuity through the provision of an emergency cleaning 24-hour call-out service.• The delivery of social value outcomes to support key Council policy drivers
two.2.5) Award criteria
Quality criterion - Name: Quality and Social Value / Weighting: 30% and 20%
Price - Weighting: 50%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South and East
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911100 - Accommodation cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
The Council wishes to establish a Framework Agreement for the provision of insert Cleaning Services for Temporary Accommodation and Communal Areas of Sheltered and Low Rise Accommodation including:• Planned Cleaning of all identified areas.• Periodic (Deep) Cleaning of Low-Rise Accommodation and occasionally Sheltered Housing.• Windows (external) and high-level glazing. Quarterly high-level window cleaning.• Reactive Cleaning, both emergency and ad-hoc.• Provision of specialist cleaning as identified in this Specification.• Provision of a customer services helpdesk during working hours and an emergency out of hours contact number. • The management and monitoring of Planned, Periodic and Reactive cleaning requests. • Supporting the Council in maintaining disaster recovery and business continuity through the provision of an emergency cleaning 24-hour call-out service.• The delivery of social value outcomes to support key Council policy drivers
two.2.5) Award criteria
Quality criterion - Name: Quality and Social Value / Weighting: 30% and 20%
Price - Weighting: 50%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-023123
Section five. Award of contract
Contract No
P2054
Lot No
2
Title
Provision of Cleaning Services to Low Rise and Sheltered Accommodation - South and East
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hi-spec Facilities Services Ltd
20 Schooner Park, Schooner Court, Crossways Business Park
Dartford, Kent
DA2 6NW
Country
United Kingdom
NUTS code
- UKJ4 - Kent
National registration number
4373379
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £528,000
Total value of the contract/lot: £528,000
Section five. Award of contract
Contract No
P2054
Lot No
1
Title
Provision of Cleaning Services to Low Rise and Sheltered Accommodation - Central and North
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pinnacle FM Ltd
8th Floor Holborn Tower, 137-144 High Holborn
London
WC1V 6PL
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £446,000
Total value of the contract/lot: £446,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom