Section one: Contracting authority
one.1) Name and addresses
Basingstoke & Deane Borough Council
Civic Offices
BASINGSTOKE
RG214AH
Contact
Procurement Team
procurement@basingstoke.gov.uk
Telephone
+44 1256844844
Country
United Kingdom
NUTS code
UKJ37 - North Hampshire
Internet address(es)
Main address
https://www.basingstoke.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TENDER FOR THE SUPPLY OF COMMERCIAL VEHICLE SERVICING REPAIRS AND MAINTENANCE 2022 - 2025
Reference number
DN595144
two.1.2) Main CPV code
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Basingstoke and Deane Borough Council ('the Council') is looking to appoint a garage to provide vehicle servicing and MOT tests, together with the maintenance and repair of its fleet of 64 vehicles; this includes 6 LGV/HGV vehicles which come under the O Licence category.
The requirement is for regular appointments for MOT tests, servicing and inspections together with emergency / ad-hoc work including recovery of vehicles should the need arise. The main objective of the contract is to ensure the efficient and timely servicing, MOT testing, repairs and general maintenance of the council's fleet to minimise the time vehicles are off road and to ensure vehicles meet current safety requirements.
two.1.5) Estimated total value
Value excluding VAT: £850,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50112000 - Repair and maintenance services of cars
- 50114000 - Repair and maintenance services of trucks
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
The council is looking to appoint a garage to provide vehicle servicing and MOT tests together with the maintenance of its fleet vehicles. The requirement is for regular appointments for MOT tests, servicing and intermediate servicing together with emergency and ad-hoc work including recovery of vehicles should the need arise. The council has a separate contract for repair and replacement tyres for the vehicles. If the appointed garage believes a vehicle requires repair or replacement of tyres, this should be brought to the attention of the Appointed Council Officer who will arrange repair. Warranty work should be carried out by the original manufacturer only and all vehicles covered by the manufacturer's warranty must be fitted with genuine parts .
The contract will be for a period of three years with an optional extension of a maximum of two years.
Where possible the council would like the garage to provide courtesy replacement vehicles on a like-for-like basis for a vehicle that is off the road due to servicing, an MOT test, emergency or ad-hoc work for the duration of the work. The courtesy replacement vehicle must operate in all respects in a similar manner to the vehicle being replaced, including load capacity, type and vehicle size. The council realise that this may not be possible for all specialist HGV's and the garage should state which vehicles they can offer on a like-for-like basis in their tender. If a courtesy replacement vehicle is available insurance will be provided by the council for the duration of the use.
The average annual mileage of vehicles will be approximately 6,000 - 8,000. However, some vehicles that are used for rural sites will cover approximately 12,000 miles per annum.
Standard working hours for the vehicles are 6:00am - 6:00pm Monday to Friday and this period will be deemed as standard working hours for the purposes of this contract. Outside these hours, weekends and bank holidays will be classed as outside of normal working hours.
The council's requirements are divided into three categories, described in this specification as Part A and Part B and Part C.
Part A involves the servicing, safety checks and MOT testing.
Part B involves ad-hoc repairs.
Part C involves breakdown cover requirements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £850,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be subject to an optional extension of 2 x 12 months, subject to both parties agreement. Following this is will be re-tendered.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The contract will be subject to an optional extension of 2 x 12 months, subject to both parties agreement.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 March 2022
Local time
12:15pm
Place
The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link:
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice
London
Country
United Kingdom