Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place 2, Tipping Street
Stafford
ST16 2DH
Contact
Jo Fitzpatrick
joanne.fitzpatrick@staffordshire.gov.uk
Country
United Kingdom
NUTS code
UKG24 - Staffordshire CC
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2495 Voluntary, Community and Social Enterprise (VCSE) Capacity Building Framework
Reference number
IA2495
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
Staffordshire County Council is committed to working alongside the Voluntary, Community and Social Enterprise (VCSE) sector to support and empower communities. The VCSE sector is a critical partner in helping the Council to deliver its priorities to communities, including the ongoing recovery from Covid-19. Staffordshire County Council therefore wishes to procure a new VCSE Capacity Building Framework. The aims of the Framework will be to commission VCSE sector support for the following areas:
• Build Capacity – Grow VCSE capacity in agreed thematic and geographical areas to support the delivery of the Council’s priorities. These priority areas include the Supportive Communities Programme, the Staffordshire Young People’s Offer, and the ‘Place Based Approach’ for Families and Communities.
• A sustainable VCSE sector – Support the VCSE sector in Staffordshire (excluding Stoke-on-Trent) to remain sustainable and recover from the impacts of Covid-19. practical support such as helping VCSE groups to access funding and social capital, offering organisational health checks, and practical support with issues such as governance, payroll, Disclose and Barring Service (DBS) checks, and signposting.
• Volunteering – Recruit, broker, and support volunteers in the county, connecting volunteers to VCSE and public sector organisations.
• Engagement – Engage with communities, the VCSE sector, and young people to ensure the Council understand key issues locally and that these stakeholders have a say in the work of the Council moving forward. This includes supporting VCSE organisations to network and build connections with each other.
• Information, Advice, and Guidance (IAG) – Provide the local VCSE sector (and communities more widely where appropriate) with effective IAG in a timely and accessible way. This includes connecting the local VCSE to training opportunities to ensure they deliver in a safe and effective way.
• Representation – Represent the VCSE sector at jointly agreed networks and forums (for example the Health and Wellbeing Board, Communities Leadership Group, Supportive Communities Board etc.), and help to inform the Council’s strategic decision making.
• A flexible and collaborative approach to working with the VCSE sector – provide a way to collaborate with the VCSE quickly and effectively on any future priorities, learning from our experiences during the response to Covid-19.
To achieve these aims, there will be three (3) separate Lots under the Framework:
Lot A – VCSE Capacity Building and Supportive Communities
Lot B – Supporting Young People
and Lot C – Grant Management.
Suppliers can apply for one Lot, any combination of Lot’s or all Lot’s.
The current arrangement, which is in place for the delivery of some of these Services comes to an end on 31st July 2022.
Interested suppliers should register on the Proactis e-tendering system: https://supplierlive.proactisp2p.com/Account/Login and then register an interest in this opportunity.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot A – VCSE Capacity Building and Supportive Communities
Lot No
1
two.2.2) Additional CPV code(s)
- 98100000 - Membership organisation services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
Lot A aims to support the sustainability and capacity of the local VCSE sector, promote community wellbeing, and help deliver the Council’s Supportive Communities programme.
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 August 2022
End date
31 July 2026
two.2.14) Additional information
The maximum budget is £5million over the full life of the contract and all 3 Lots. The anticipated annual call off value for Lot A and Lot B is £250,000 per annum. There is no dedicated funding for Lot C as this will be called off as and when required.
two.2) Description
two.2.1) Title
Lot B – Supporting Young People
Lot No
2
two.2.2) Additional CPV code(s)
- 98100000 - Membership organisation services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
Lot B aims to support the Council and its partners in working with young people. This will include the delivery of Staffordshire’s Young People’s Offer, working with the VCSE sector to ensure young people can share their views, opinions, and experiences to influence what happens in their local area, and access sufficient positive activities provided by the community.
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 August 2022
End date
31 July 2026
two.2.14) Additional information
The maximum budget is £5million over the full life of the contract and all 3 Lots. The anticipated annual call off value for Lot A and Lot B is £250,000 per annum. There is no dedicated funding for Lot C as this will be called off as and when required.
two.2) Description
two.2.1) Title
Lot C – Grant Management
Lot No
3
two.2.2) Additional CPV code(s)
- 98100000 - Membership organisation services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
Lot C aims to establish a group of providers that can manage VCSE grants on behalf of the Council if/when funding becomes available.
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 August 2022
End date
31 July 2026
two.2.14) Additional information
The maximum budget is £5million over the full life of the contract and all 3 Lots. The anticipated annual call off value for Lot A and Lot B is £250,000 per annum. There is no dedicated funding for Lot C as this will be called off as and when required.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Criteria as stated in the procurement documents.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Criteria as stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.11) Main features of the award procedure
Award criteria for each Lot
Price - Weighting: 30%
Quality - Weighting 70%
Total: 100%
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-026678
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
commercial.team@staffordshire.gov.uk
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers. The award decision process will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award
decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.