Section one: Contracting authority
one.1) Name and addresses
Glasgow West Housing Association Limited
5 Royal Crescent
Glasgow
G3 7SL
kathleen.macleod@scotland-excel.org.uk
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Close Cleaning and Grounds Maintenance Services
Reference number
Project Reference: 171
two.1.2) Main CPV code
- 90700000 - Environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 50000000 - Repair and maintenance services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90910000 - Cleaning services
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The purpose of this tender is to put in place a contract for Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.
two.2.5) Award criteria
Quality criterion - Name: Technical (Quality) / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract period will be for 3 years with an optional extension period of up to 2 years. The contract will be renewed prior to contract end date which will be dependent on whether the optional extension periods are utilised.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The client reserves the right to add or omit properties, locations, or specific services from the contract schedule during the term of the contract. Please refer to the notes provided in the schedules (pricing documents) for Close Cleaning and Grounds Maintenance for further information.
Tenderers will be asked to provide ad-hoc rates for additional works.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The relevant information on selection criteria is included in the SPD module and the ITT document.
Minimum level(s) of standards possibly required
The relevant information on minimum levels required is included in the SPD module and the ITT document.
three.1.3) Technical and professional ability
List and brief description of selection criteria
The relevant information on selection criteria is included in the SPD module and the ITT document.
Minimum level(s) of standards possibly required
The relevant information on minimum levels required is included in the SPD module and the ITT document.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
24 February 2025
Local time
12:00pm
Changed to:
Date
26 February 2025
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 February 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 6 months prior to contract end date of April 2028 (or 6 months prior to April 2029 or April 2030 if one or both optional extension periods are utilised).
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=787083.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Consultants should provide details of their approach to maximize community benefits. As a registered charity, GWHA would typically seek 2% of contract value to be returned by ways of Community Benefit, however accept that consultants may wish to deliver benefits differently.
Please be specific to this project and include specific and measurable commitments. Topics to be considered may include opportunities for local companies, local supply chain partnerships and local employment opportunities. To meet criteria in full, outline proposals to deliver and quantify your delivery on this element of the contract. This may be for example a cash donation (2% of project value) to the GW Community Fund for future initiative projects, including the commitment to provide labour and material for a defined community project, or propose an alternative Community Benefit initiative.
In the answer to this question, please do not disclose the actual monetary value of the community benefit, only the proposed initiatives you propose to use with the value.
(SC Ref:787083)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=787083
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Glasgow
Country
United Kingdom