Section one: Contracting authority
one.1) Name and addresses
London Borough of Harrow
Forward Drive
Harrow
HA3 8FL
Contact
Mr Martin Trim
Telephone
+44 2088635611
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
London Borough of Barnet
2 Bristol Avenue, Colindale
London
NW9 4EW
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
http://www.barnetsourcing.co.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electoral Print and Postage Services Framework 2.0 (Elections and Electoral Registration) for The London Borough of Harrow & The London Borough of Barnet
Reference number
DN668971
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Harrow and the London Borough of Barnet has put in place a joint Framework Agreement for the provision of Print and Postage Services for Electoral Services (Elections and Electoral Registration). Period of framework: 8 January 2024 to 7 January 2027 with an optional extension clause of 12 months in periods at the discretion of the Council.
The framework includes:
Lot 1 Elections Print and Post
Lot 2 Statutory Registration, Annual Canvass, Household Notification Letters (HNL)
Lot 3 Innovation, New Ways of Working and Ad Hoc Activity
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,963,200
two.2) Description
two.2.1) Title
Elections Print and Post
Lot No
1
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKI71 - Barnet
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Poll cards, postal voter packs, ballot papers, election count stationery. Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Statutory Registration, Annual Canvass, Household Notification Letters (HNL)
Lot No
2
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKI71 - Barnet
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Electoral registration print and postage, annual canvas print and postage requirements, absent voter identifier refresher print and postage, Individual Electoral Registration (IER). Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Innovation, New Ways of Working and Ad Hoc Activity
Lot No
3
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKI71 - Barnet
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Examples of the activity within Lot 3 are detailed within the Specification document. Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-022861
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Lot No
1
Title
Elections Print and Post
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 January 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Financial Data Management Ltd
7 Segro Park, 160 Bidder Street, Canning Town
London
E16 4ST
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Civica Election Services Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park Heaton Lane
Stockport
SK4 2HD
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,031,600
Section five. Award of contract
Lot No
2
Title
Statutory Registration, Annual Canvass, Household Notification Letters (HNL)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 January 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Financial Data Management Ltd
7 Segro Park, 160 Bidder Street, Canning Town
London
E16 4ST
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Civica Election Services Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park Heaton Lane
Stockport
SK4 2HD
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,731,600
Section five. Award of contract
Lot No
3
Title
Innovation, New Ways of Working and Ad Hoc Activity
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 January 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Financial Data Management Ltd
7 Segro Park, 160 Bidder Street, Canning Town
London
E16 4ST
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Civica Election Services Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park Heaton Lane
Stockport
SK4 2HD
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,200,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The London Borough of Harrow
Forward Drive
Harrow
HA3 8FL
Country
United Kingdom