Section one: Contracting authority
one.1) Name and addresses
Sir William Ramsay School
Hazlemere
High Wycombe
HP15 7UB
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 7970661087
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
https://www.swr.school/page/?title=Vision+and+Values+at+SWR&pid=81
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.swr.school/page/?title=IT+Managed+Service&pid=155
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
William Ramsay School ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Sir William Ramsey School (SWR) is an aspirational comprehensive school in High Wycombe providing education to pupils aged 11 to 18. The school encompasses circa 980 pupils of which 90 are in the 6th form.
We are a community where every voice counts, where talent and creativity are brought to life, where students grow in confidence, build resilience and are prepared for the rest of their lives.
Our values are:
• Be respectful - always treat people, property and the environment with kindness and consideration.
• Be ambitious - ask for help when you need it and strive to be the best you can be.
• Be reliable - do what is asked of you and deliver on your commitments.
• Be resilient - your daily challenges are helping you grow and prepare for the future
The school website is https://www.swr.school
SWR school are currently supported by a school employed onsite team of:
• 1 full-time Network Manager
There is no expectation that in the life time of the contract the school will become part of a Multi-Academy Trust but this cannot be guaranteed.
Going forward - This procurement
This procurement encompasses the full outsource to a single supplier of;
• An IT Managed service
• Implementation and support for connectivity/online security services
• Implementation and support for VoIP Telephony services.
Further details regarding timescales are noted below but in summary this is advertised as a maximum 5 year service with start and end dates as follows:
• Service start date - 1st August 2022
• Service end date - 31st July 2027
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include all equipment and service regarding ICT, including but not be limited to;
• strategic advice and direction to the School regarding ICT
• a core 50-week service
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets regarding support for e.g. support for ICT in the community
• Implementation of a new connectivity and security solution
• Implementation of a new telephony solution
two.1.5) Estimated total value
Value excluding VAT: £830,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
Sir William Ramsey School (SWR) is an aspirational comprehensive school in High Wycombe providing education to pupils aged 11 to 18. The school encompasses circa 980 pupils of which 90 are in the 6th form.
We are a community where every voice counts, where talent and creativity are brought to life, where students grow in confidence, build resilience and are prepared for the rest of their lives.
Our values are:
• Be respectful - always treat people, property and the environment with kindness and consideration.
• Be ambitious - ask for help when you need it and strive to be the best you can be.
• Be reliable - do what is asked of you and deliver on your commitments.
• Be resilient - your daily challenges are helping you grow and prepare for the future
The school website is https://www.swr.school
SWR school are currently supported by a school employed onsite team of:
• 1 full-time Network Manager
There is no expectation that in the life time of the contract the school will become part of a Multi-Academy Trust but this cannot be guaranteed.
Going forward - This procurement
This procurement encompasses the full outsource to a single supplier of;
• An IT Managed service
• Implementation and support for connectivity/online security services
• Implementation and support for VoIP Telephony services.
Further details regarding timescales are noted below but in summary this is advertised as a maximum 5 year service with start and end dates as follows:
• Service start date - 1st August 2022
• Service end date - 31st July 2027
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include all equipment and service regarding ICT, including but not be limited to;
• strategic advice and direction to the School regarding ICT
• a core 50-week service
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets regarding support for e.g. support for ICT in the community
• Implementation of a new connectivity and security solution
• Implementation of a new telephony solution
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £830,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 March 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
11 March 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
sir William Ramsay School
Hazlemere
High Wycombe
HP15 7UB
Country
United Kingdom