Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
flexibleprocurement@scotland-excel.org.uk
Telephone
+44 3033333000
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Measured Term Contract (MTC) for Electrical Repairs & Maintenance
Reference number
DGCC-00461
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
The Contract will be divided into four individual lots by geographical area. Dumfries and Galloway Council’s preference is that a Contractor can only win 3 of the 4 available Lots/areas.
The Lots are defined as follows.
Lot 1 Wigtownshire
Lot 2 Stewartry
Lot 3 Nithsdale
Lot 4 Annandale & Eskdale
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,800,000
two.2) Description
two.2.1) Title
Lot 2 Stewartry
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries and Galloway, Stewartry.
two.2.4) Description of the procurement
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
There are four different instruction timescales which must be adhered to: -
A1= Immediate (within 2 hours)
A2 – Within 24 hours
A3 – Within 7 working days
A4 – Within 30 working days
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Nithsdale
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries and Galloway, Nithsdale.
two.2.4) Description of the procurement
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
There are four different instruction timescales which must be adhered to: -
A1= Immediate (within 2 hours)
A2 – Within 24 hours
A3 – Within 7 working days
A4 – Within 30 working days
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 Annandale & Eskdale
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries and Galloway, Annandale & Eskdale.
two.2.4) Description of the procurement
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
There are four different instruction timescales which must be adhered to: -
A1= Immediate (within 2 hours)
A2 – Within 24 hours
A3 – Within 7 working days
A4 – Within 30 working days
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 Wigtownshire
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries and Galloway, Wigtownshire.
two.2.4) Description of the procurement
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
There are four different instruction timescales which must be adhered to: -
A1= Immediate (within 2 hours)
A2 – Within 24 hours
A3 – Within 7 working days
A4 – Within 30 working days
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-024761
Section five. Award of contract
Lot No
1
Title
Lot 1 Wigtownshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 January 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Derek Mitchell Group Ltd
Unit 1,, Heathhall Industrial Estate Links Road
Dumfries
DG1 3JW
Country
United Kingdom
NUTS code
- UKM92 - Dumfries & Galloway
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £300,000
Section five. Award of contract
Lot No
2
Title
Lot 2 Stewartry
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Derek Mitchell Group Ltd
Unit 1,, Heathhall Industrial Estate Links Road
Dumfries
DG1 3JW
Country
United Kingdom
NUTS code
- UKM92 - Dumfries & Galloway
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £300,000
Section five. Award of contract
Lot No
3
Title
Lot 3 Nithsdale
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Derek Mitchell Group Ltd
Unit 1,, Heathhall Industrial Estate Links Road
Dumfries
DG1 3JW
Country
United Kingdom
NUTS code
- UKM92 - Dumfries & Galloway
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £900,000
Section five. Award of contract
Lot No
4
Title
Lot 4 Annandale & Eskdale
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lotus Electrical Services Ltd
The Coppice, Beeswing,
Dumfries
DG2 8PE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £300,000
Section six. Complementary information
six.3) Additional information
(SC Ref:788612)
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
DG1 2AN
Country
United Kingdom