Section one: Contracting authority
one.1) Name and addresses
NHS Shared Business Services Limited
Three Cherry Tree Lane, Hemel Hempstead
Hertfordshire
HP2 7AH
Contact
Brendan Griffin-Ryan
nsbs.categorymanagementsourcing@nhs.net
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
05280446
Internet address(es)
Main address
Buyer's address
https://www.sbs.nhs.uk/proc-construction-estates-frameworks
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://discovery.ariba.com/rfx/18616729
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://discovery.ariba.com/rfx/18616729
one.4) Type of the contracting authority
Other type
Public Sector Framework Provider https://www.sbs.nhs.uk/nhs-sbs-about-us
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS SBS GROUNDS MAINTENANCE AND ASSOCIATED SERVICES FRAMEWORK (SBS10501)
Reference number
SBS10501
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Shared Business Services Limited (NHS SBS) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework Agreement.
Our Approved Organisation list can be found on:
https://sbs.nhs.uk/proc-framework-agreements-support
NHS Shared Business Services intends to put in place a Framework Agreement for the provision of Grounds Maintenance and Associated Services to be used by NHS SBS Approved Organisations. It includes the following specialised Lots:
Lot 1 - Grounds Maintenance Services
Lot 2 - Tree Care and Inspections
Lot 3 - Winter Services
Lot 4 - Fencing (Including Security Fencing)
Lot 5 - Pest Control
Lot 6 - Invasive Weed Control
Lot 7 - Hard Surface Landscaping
We are committed to working with Suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements within the Invitation to Tender.
two.1.5) Estimated total value
Value excluding VAT: £100,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Grounds Maintenance Services
Lot No
1
two.2.2) Additional CPV code(s)
- 45112720 - Landscaping work for sports grounds and recreational areas
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
- 79993100 - Facilities management services
- 90511300 - Litter collection services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot involves the provision of grounds maintenance services to include grass cutting, bed and border, maintenance, litter picking, leaf clearance, weeding, strimming, lawn care, flora display, lawn treatment, hedge cuttings, and planting.
Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.
There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.
A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 1 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Quality criterion - Name: Weighting / Weighting: 55%
Quality criterion - Name: Social Value / Weighting: 15%
Cost criterion - Name: Commercial (Price) / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Tree Care and Inspections
Lot No
2
two.2.2) Additional CPV code(s)
- 03452000 - Trees
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot involves the provision of planned tree care services to include maintenance, inspection, tree clearing, pruning, and planting. The service will also include a consultation and advice service as and when required.
Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.
There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.
A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 2 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 55%
Quality criterion - Name: Social Value / Weighting: 15%
Cost criterion - Name: Commercial (Price) / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Winter Services
Lot No
3
two.2.2) Additional CPV code(s)
- 15981320 - Snow
- 34144420 - Salt spreaders
- 34144440 - Gritter vehicles
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot involves the provision of winter services to include gritting services, pre-treatment solutions, snow clearance and salt treatment. Suppliers are expected to be able to provide flexible and adjustable solutions to Approved Organisations which include manual and mechanical solutions.
Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.
There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.
A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 3 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 55%
Quality criterion - Name: Social Value / Weighting: 15%
Cost criterion - Name: Commercial (Price) / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Fencing (Including Security Fencing)
Lot No
4
two.2.2) Additional CPV code(s)
- 34928310 - Safety fencing
- 44231000 - Made-up fencing panels
- 44313100 - Wire-mesh fencing
- 45340000 - Fencing, railing and safety equipment installation work
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot involves the provision of fencing services to include safety fencing, security fencing, panel fencing and mesh fencing. It includes the repair of existing fencing and new installations.
Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.
There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.
A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 4 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 55%
Quality criterion - Name: Social Value / Weighting: 15%
Cost criterion - Name: Commercial (Price) / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Pest Control
Lot No
5
two.2.2) Additional CPV code(s)
- 24613100 - Bird-scaring cartridges
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
- 90922000 - Pest-control services
- 90923000 - Rat-disinfestation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot involves the provision of pest control services for Approved Organisation premises, in order to keep them free from rodents, birds, insects and other pests. The Supplier shall provide a full suite of pest control measures for dealing with a range of pests encountered by Approved Organisations.
Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.
There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.
A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 5 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 55%
Quality criterion - Name: Social Value / Weighting: 15%
Cost criterion - Name: Commercial (Price) / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Invasive Weed Control
Lot No
6
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot involves the provision of invasive weed control treatment solutions across a variety of public sector settings.
Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.
There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.
A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 6 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 55%
Quality criterion - Name: Social Value / Weighting: 15%
Cost criterion - Name: Commercial (Price) / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Hard Surface Landscaping
Lot No
7
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112711 - Landscaping work for parks
- 45112712 - Landscaping work for gardens
- 45112713 - Landscaping work for roof gardens
- 45112714 - Landscaping work for cemeteries
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112721 - Landscaping work for golf courses
- 45112722 - Landscaping work for riding areas
- 45112723 - Landscaping work for playgrounds
- 45112730 - Landscaping work for roads and motorways
- 45112740 - Landscaping work for airports
- 71421000 - Landscape gardening services
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot involves the provision of hard surface landscaping across public sector settings. It includes landscaping works for hospitals, parks, gardens, schools, playgrounds, parks, and roads.
Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.
There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.
A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 7 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 55%
Quality criterion - Name: Social Value / Weighting: 15%
Cost criterion - Name: Commercial (Price) / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-008001
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 March 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The value provided is only an estimate. NHS SBS cannot guarantee to successful Suppliers any business through this Framework Agreement. Spend and volumes may vary throughout the life of the Framework Agreement from the anticipated levels given in this notice.
six.4) Procedures for review
six.4.1) Review body
NHS Shared Business Services Limited
Three Cherry Tree Lane
Hertfordshire
HP2 7AH
Nsbs.estatesfacilities@nhs.net
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
NHS Shared Business Services Limited
NHS Shared Business Services Limited
Three Cherry Trees Lane
HP2 7AH
Nsbs.estatesfacilities@nhs.net
Country
United Kingdom