Section one: Contracting authority
one.1) Name and addresses
Inclusive Multi-Academy Trust
Beech House, 95a Gammons Lane
Watford
WD24 5TY
Contact
Graham Thorpe
graham.thorpe@moxton-education.com
Telephone
+44 7540594557
Country
United Kingdom
Region code
UKH2 - Bedfordshire and Hertfordshire
Companies House
10411381
Internet address(es)
Main address
https://www.inclusivemat.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.inclusivemat.co.uk/page/?title=ICT+Managed+Service+Procurement&pid=86
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Inclusive Multi-Academy Trust - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Inclusive Multi Academy Trust was formed in November 2016 and is currently made up of three schools: Beechfield School, Cherry Tree School and Laurance Haines School. The Trust has aspirations to roughly double in size over the next 5 years or so.
Our schools work together with shared leadership, expertise, resources and efficiencies and deliver an excellent education within a loving and nurturing environment. We see ourselves as a central community hub and strive to provide equal access to education, opportunities, resources and support for all.
In essence, this procurement is all about identifying a single supplier to provide a fully outsourced ICT managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
In terms of the managed service this is advertised as a 60 month contract with a maximum 5 year managed service with start and end dates as follows:
Service start date - 1st September 2025
Service end date - 31st August 2030
The new Managed Service Provider may also be required to deliver a range of technology and change management projects
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not limited to;
strategic advice and direction to the Trust regarding ICT
a term-time core service, incorporating on-site staff/visits as necessary
Service desk
local staffing that bidders deem necessary to deliver the SLA
responsibility for design, specification, installation, and management of all ICT infrastructure
supply of goods and services based on an agreed Best Value (BV) approach
management of all ICT against an agreed SLA
management of 3rd parties
relevant monitoring, management, patching and reporting
training - technical and curriculum as necessary
expectation that the provider will drive innovation
risk registers and inventory management
collective partnership targets aligned to the Trusts objectives
in school support for any integration or upgrade of the connectivity, communications and security infrastructure
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30230000 - Computer-related equipment
- 32410000 - Local area network
- 32420000 - Network equipment
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
Main site or place of performance
Watford
two.2.4) Description of the procurement
The Inclusive Multi Academy Trust was formed in November 2016 and is currently made up of three schools: Beechfield School, Cherry Tree School and Laurance Haines School. The Trust has aspirations to roughly double in size over the next 5 years or so.
Our schools work together with shared leadership, expertise, resources and efficiencies and deliver an excellent education within a loving and nurturing environment. We see ourselves as a central community hub and strive to provide equal access to education, opportunities, resources and support for all.
In essence, this procurement is all about identifying a single supplier to provide a fully outsourced ICT managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
In terms of the managed service this is advertised as a 60 month contract with a maximum 5 year managed service with start and end dates as follows:
Service start date - 1st September 2025
Service end date - 31st August 2030
The new Managed Service Provider may also be required to deliver a range of technology and change management projects
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not limited to;
strategic advice and direction to the Trust regarding ICT
a term-time core service, incorporating on-site staff/visits as necessary
Service desk
local staffing that bidders deem necessary to deliver the SLA
responsibility for design, specification, installation, and management of all ICT infrastructure
supply of goods and services based on an agreed Best Value (BV) approach
management of all ICT against an agreed SLA
management of 3rd parties
relevant monitoring, management, patching and reporting
training - technical and curriculum as necessary
expectation that the provider will drive innovation
risk registers and inventory management
collective partnership targets aligned to the Trusts objectives
in school support for any integration or upgrade of the connectivity, communications and security infrastructure
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
6 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Inclusive Multi-Academy Trust
Watford
Country
United Kingdom