Section one: Contracting authority
one.1) Name and addresses
Slough & East Berkshire Multi Academy Trust
Slough
SL2 5AY
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 7970661087
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Companies House
07723151
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sebmat.com/finance/tenders
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Slough & East Berkshire Multi Academy Trust ICT Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Slough and East Berkshire Multi-Academy Trust (SEBMAT) is a Trust of 7 Academies encompassing c.4,214 pupils.
SEBMAT has a growth strategy that over the next 5 years the Trust aims to incorporate more schools so that it is a 10 school organisation.
Slough and East Berkshire Church of England Multi-Academy Trust (SEBMAT) has been established to form a group of schools which can support each other to ensure the best possible outcomes for the young people in Slough and the nearby areas. This group of schools includes primary and secondary schools and has a Christian ethos. This does not prevent non-Church of England schools joining the Trust as we enshrine a wide values base. SEBMAT will support schools to excel through coaching, sharing good practice and helping to secure good value for money. Slough and Eton Church of England Business and Enterprise College, Colnbrook Church of England Primary and Eton Pony Church of England First School were the first three schools in SEBMAT. Lynch Hill Enterprise Academy and Lynch Hill School Primary Academy joined the Trust on the 1 January 2019. Woodlands Park joined in November 2022 and The Grove will join in April 2023.
The ICT Support at the Trust is currently provided internally. The team who deliver a mix of both onsite and remote support.
The reason for this procurement is that the Trust wishes to consolidate its ICT provision, into a single outsourced service that will deliver infrastructure management, ICT Projects (initially to 'joined up' the ICT across the Trust) and supply of equipment. In school, 'adds, moves and changes' will continue to be carried out by SEBMAT staff.
Going forward - This procurement
This procurement encompasses the items noted below. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the same end date as the initial contract.
The new service provider will also deliver a range of technology and change management projects to go ahead as soon as possible. The main focus of these projects is to address technology issues in schools and 'join up' the schools into a single network provision.
A full technical analysis of each school will be provided to shortlisted bidders at the ITT Stage.
The companies identified from these shortlisting questions to receive the ITT for the Managed service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to:
• Strategic advice and direction to the Trust regarding ICT
• Single service desk for all ICT issues - Full time except Bank Holidays
• Single ITSM tooling for both SEBMAT and the bidders staff to use
• 24 x 7 x 365 remote monitoring and management, including all patching and updates
• Responsibility for design, specification, installation and management of all ICT infrastructure
• Re-active onsite staffing bidders to deliver the SLA.
• Supply of goods and services based on an agreed Best Value (BV) approach
• Management of 3rd parties - apart from those which relate to local device based applications
• Relevant monitoring, management, patching and reporting
• Training - Technical and curriculum as necessary
• Expectation that the provider will drive innovation
• Risk registers and infrastructure inventory management
• Collective partnership targets aligned to the Trusts objectives
• Due diligence for future schools
Bidders should note the following;
• The Trust will provide a standard contract as part of the ITT Pack
• There is not expected to be an initial requirement for TUPE
two.1.5) Estimated total value
Value excluding VAT: £3,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 32410000 - Local area network
- 32420000 - Network equipment
- 32500000 - Telecommunications equipment and supplies
- 48000000 - Software package and information systems
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Slough and East Berkshire Multi-Academy Trust (SEBMAT) is a Trust of 7 Academies encompassing c.4,214 pupils.
SEBMAT has a growth strategy that over the next 5 years the Trust aims to incorporate more schools so that it is a 10 school organisation.
Slough and East Berkshire Church of England Multi-Academy Trust (SEBMAT) has been established to form a group of schools which can support each other to ensure the best possible outcomes for the young people in Slough and the nearby areas. This group of schools includes primary and secondary schools and has a Christian ethos. This does not prevent non-Church of England schools joining the Trust as we enshrine a wide values base. SEBMAT will support schools to excel through coaching, sharing good practice and helping to secure good value for money. Slough and Eton Church of England Business and Enterprise College, Colnbrook Church of England Primary and Eton Pony Church of England First School were the first three schools in SEBMAT. Lynch Hill Enterprise Academy and Lynch Hill School Primary Academy joined the Trust on the 1 January 2019. Woodlands Park joined in November 2022 and The Grove will join in April 2023.
The ICT Support at the Trust is currently provided internally. The team who deliver a mix of both onsite and remote support.
The reason for this procurement is that the Trust wishes to consolidate its ICT provision, into a single outsourced service that will deliver infrastructure management, ICT Projects (initially to 'joined up' the ICT across the Trust) and supply of equipment. In school, 'adds, moves and changes' will continue to be carried out by SEBMAT staff.
Going forward - This procurement
This procurement encompasses the items noted below. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the same end date as the initial contract.
The new service provider will also deliver a range of technology and change management projects to go ahead as soon as possible. The main focus of these projects is to address technology issues in schools and 'join up' the schools into a single network provision.
A full technical analysis of each school will be provided to shortlisted bidders at the ITT Stage.
The companies identified from these shortlisting questions to receive the ITT for the Managed service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to:
• Strategic advice and direction to the Trust regarding ICT
• Single service desk for all ICT issues - Full time except Bank Holidays
• Single ITSM tooling for both SEBMAT and the bidders staff to use
• 24 x 7 x 365 remote monitoring and management, including all patching and updates
• Responsibility for design, specification, installation and management of all ICT infrastructure
• Re-active onsite staffing bidders to deliver the SLA.
• Supply of goods and services based on an agreed Best Value (BV) approach
• Management of 3rd parties - apart from those which relate to local device based applications
• Relevant monitoring, management, patching and reporting
• Training - Technical and curriculum as necessary
• Expectation that the provider will drive innovation
• Risk registers and infrastructure inventory management
• Collective partnership targets aligned to the Trusts objectives
• Due diligence for future schools
Bidders should note the following;
• The Trust will provide a standard contract as part of the ITT Pack
• There is not expected to be an initial requirement for TUPE
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 February 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
13 March 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Slough & East Berkshire Multi Academy Trust
Stoke Road
Slough
SL2 5AY
Country
United Kingdom