Section one: Contracting authority
one.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
Telephone
+44 1234567890
Fax
+44 1234567890
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.bbc.co.uk/supplying/
Buyer's address
https://bbc.bravosolution.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Production Insurance Claims Management Service
Reference number
PROC 2021 82 KW Production Insurance Claims Management Service
two.1.2) Main CPV code
- 66518300 - Insurance claims adjustment services
two.1.3) Type of contract
Services
two.1.4) Short description
The requirement is for a production insurance claims management service capable of responding effectively to the wide variety of claims circumstances falling under BBC Production Insurance agreements for in-house and BBC commissioned independent productions. The service will involve dealing with cast, negative film and digital (including faulty stock, camera and processing), props, sets and wardrobe, miscellaneous equipment, extra expense, third party property damage, office contents, money and securities related claims. The main elements of the service will include:
• The provision of claims managements and associated data management services for Production Insurance Claims (excluding Casualty classes) up to a value of £250,000.
• The recovery of insured and uninsured losses from other involved parties where appropriate.
• Liaison with BBC contractors, BBC departments (including subsidiaries), BBC Commissioned Independent Productions and in particular the BBC’s Insurance Department to ensure that information is made available to relevant parties and acted upon in the best interest of the BBC and claims records are accurate and up to date.
• An agreed fee structure for Production Insurance claims exceeding GBP 250,000 where the successful Applicant may be instructed on an individual basis.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £480,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The requirement is for a production insurance claims management service capable of responding effectively to the wide variety of claims circumstances falling under BBC Production Insurance agreements for in-house and BBC commissioned independent productions. The service will involve dealing with cast, negative film and digital (including faulty stock, camera and processing), props, sets and wardrobe, miscellaneous equipment, extra expense, third party property damage, office contents, money and securities related claims. The main elements of the service will include:
• The provision of claims managements and associated data management services for Production Insurance Claims (excluding Casualty classes) up to a value of £250,000.
• The recovery of insured and uninsured losses from other involved parties where appropriate.
• Liaison with BBC contractors, BBC departments (including subsidiaries), BBC Commissioned Independent Productions and in particular the BBC’s Insurance Department to ensure that information is made available to relevant parties and acted upon in the best interest of the BBC and claims records are accurate and up to date.
• An agreed fee structure for Production Insurance claims exceeding GBP 250,000 where the successful Applicant may be instructed on an individual basis.
two.2.5) Award criteria
Quality criterion - Name: Merit / Weighting: 50%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the contract will be for a period of 3 years with 2 additional optional extension periods of 12 months each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-028280
Section five. Award of contract
Contract No
1
Title
Production Insurance Claims Management Service
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 January 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Spotlite Claims Limited
Unit 3A, Horseshoe Business Park, Lye Lane
Bricketwood, Hertfordshire
AL2 3TA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £480,000
Total value of the contract/lot: £480,000
Section six. Complementary information
six.3) Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
six.4) Procedures for review
six.4.1) Review body
Business and Property Courts of England and Wales - TCC
Rolls Building, 7 Rolls Building, 7 Fetter Lane
London
EC4A 1NL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.