Scope
Description
The University of Winchester been successful in its bid to host a UCAS exhibition in 2026. The event is held in collaboration with UCAS, we are both joint organisers of the event.
Scope of Services Required
To enable us to host the event, we require a large marquee, flooring, lighting, furniture, entranceway, matting and trackway. We also require a separate structure - a small roof only marquee which we will use for our visitors to shelter from the weather.
Full details can be found at:
https://in-tendhost.co.uk/winchester
Return Date: 12 Noon Friday 30 January 2026
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 15 June 2026
- Possible extension to 15 June 2027
- 1 year, 15 days
Description of possible extension:
Subject to Event Extension
Main procurement category
Goods
CPV classifications
- 39522530 - Tents
- 79952000 - Event services
Contract locations
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 January 2026, 5:00pm
Tender submission deadline
30 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Award Criteria
The efficiency and effectiveness of the proposed service offer will be assessed using the following award criteria shown below:
Criteria and sub criteria Weighting %
Price:
- Competitive quote based on all the above requirements
50%
Experience:
- Previous experience of this type of event or equivalent
10%
Technical:
- Technical experience of striking marquee on grass with underground services
40%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
UNIVERSITY OF WINCHESTER
- Companies House: 05969256
- Public Procurement Organisation Number: PMPV-1431-CPBW
Sparkford Road
Hampshire
SO22 4NR
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government