Section one: Contracting authority
one.1) Name and addresses
Hertfordshire Catering Limited
Mundells
Welwyn Garden City
AL7 1FT
Contact
Andrew Sugden
Procurement.Contracts@hcl.co.uk
Telephone
+44 1707292501
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
https://www.hertfordshire.gov.uk
Buyer's address
https://www.supplyhertfordshire.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Enhancement of the Allergy Management System
Reference number
HCL/IT/016
two.1.2) Main CPV code
- 72232000 - Development of transaction processing and custom software
two.1.3) Type of contract
Services
two.1.4) Short description
This is an Award Notice. An upgrade of the Allergy Management System to include other operational features.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £418,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
This is an Award Notice. Hertfordshire Catering Limited (HCL) have awarded a contract for an upgrade and development of their current Allergy Management System to integrate with other additional features and functions.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation:
In 2018, Hertfordshire Catering Limited (HCL) went out to tender for an off-the-shelf electronic meal ordering and payment system (The Provision of an Electronic Meal Selection, Payments and Kitchen Management System Ref - HCL/IT012), with the aim for this to link to HCL's existing Allergy Management System (AMS) as part of the requirement. After clarification meetings with the three companies that had submitted tender bids, the tender process was abandoned as none of the responses met HCL's requirements and the systems offered could not integrate with the AMS. As this procurement failed to find a suitable off-the-shelf solution HCL reconsidered their requirements and the only option remaining to HCL is to develop and enhance the existing AMS with additional features required as one whole integrated system. The service can be provided only by a particular economic operator for technical reasons as they built the AMS from scratch for HCL.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
HCL/IT/016
Title
Enhancement of the Allergy Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 January 2022
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ivy Jack Communications
19 Narborough Wood Park, Desford Road
Enderby
LE19 4XT
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £418,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom