Section one: Contracting entity
one.1) Name and addresses
South Staffordshire Water PLC
Green Lane
Walsall
WS27PD
Contact
Emma Sayers
emmasayers@south-staffs-water.co.uk
Telephone
+44 7435981809
Country
United Kingdom
NUTS code
UKG38 - Walsall
Internet address(es)
Main address
https://www.south-staffs-water.co.uk/
Buyer's address
https://emmasayers@south-staffs-water.co.uk
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://emmasayers@south-staffs-water.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://emmasayers@south-staffs-water.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Air Handling Units and Building Management Systems
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
South Staffs Water and Cambridge Water (SSC) are looking to partner with a supplier for Maintenance Services of our Air Handling Units (AHU) and Building Management System (BMS). The supplier will attend our sites will provide preventative maintenance for the equipment at the frequency outlined in this tender. There are approximately 399 AHU assets across both regions and approximately 239 BMS assets across both regions. The maintenance visits will ensure that the units operate at maximum efficiencies, providing the best opportunity for the trouble free and cost-effective operation of the plant. Improved environmental conditions in all the areas would be assured and sustained under maintenance from the Supplier.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Air Handling Unit (AHU) Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
As location of assets in both regions within South Staffordshire and Cambridge.
two.2.4) Description of the procurement
We wish to establish a single provider for the planned and reactive maintenance services for Air Handling Units (AHU). These AHU operate across our regions of South Staffordshire and Cambridge.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
End date
31 July 2025
This contract is subject to renewal
Yes
Description of renewals
Contract will operate on a 3 Year initial term and extended term of 2 years by 12 months increments
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Building Management System (BMS) Asset Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
As location of assets in both regions within South Staffordshire and Cambridge.
two.2.4) Description of the procurement
We wish to establish a single provider for the planned and reactive maintenance services for The Trend Building Management system (BMS). These BMS operate across our Walsall and Cambridge offices they are independent system but both work of a recently upgraded IQ Vision system.
Both sites are critical to the 24/7 operation of the water companies, therefore it is essential that works on the system, both planned and reactive are undertaken in such a way as not to disrupt the operation of the buildings or business.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
End date
31 July 2025
This contract is subject to renewal
Yes
Description of renewals
The initial term for the contract will be 3 years, the extended term will be 2 years by 12 months increments.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Combined Air Handling Unit (AHU) & Building Management Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
As location of assets in both regions within South Staffordshire and Cambridge.
two.2.4) Description of the procurement
For information only. Combined planned and reactive maintenance services for The Trend Building Management system (BMS) and Air Handling Units (AHU). The BMS operate across our Walsall and Cambridge offices they are independent system but both work of a recently upgraded IQ Vision system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
End date
31 July 2025
This contract is subject to renewal
Yes
Description of renewals
The initial term for the contract will be 3 years, the extended term will be 2 years by 12 months increments.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Group IT Maintenance
Lot No
4
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
As location of assets in both regions within South Staffordshire and Cambridge.
two.2.4) Description of the procurement
The Supplier will provide preventative maintenance for the AHU equipment for our computer suite.The visits will ensure that the units operate at maximum efficiencies, providing the best opportunity for the trouble free and cost-effective operation of the plant. Improved environmental conditions in all of the areas would be assured and sustained under maintenance from the Supplier.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
End date
31 July 2025
This contract is subject to renewal
Yes
Description of renewals
The initial term for the contract will be 3 years, the extended term will be for 2 years by 12 months increments.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: At the end of the initial contract term which will be three years or if extensions are included five years.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Current finance system is Oracle
six.4) Procedures for review
six.4.1) Review body
South Staffordshire Water PLC
Green Lane
Walsall
WS27PD
Country
United Kingdom