Section one: Contracting authority
one.1) Name and addresses
Thinking Schools Academy Trust
Park Crescent
CHATHAM
ME4 6NR
Contact
Louise Browne
Telephone
+44 3333602000
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43148
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43148
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43148
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43148
one.4) Type of the contracting authority
Other type
Multi Academy Trust
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
School Cleaning Contract - Thinking Schools Academy Trust
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Thinking Schools Academy Trust is inviting suitably qualified and experienced organisations to tender for the cleaning contracts at all but one of its current schools, with potential for that and other schools to be included into the contract, during the term, inclusive of any extensions.
Cleaning is generally over 39 weeks per year during term time with an additional 20 days outside of term time. There are exceptions and some schools have cleaning services over 51 weeks of the year (Christmas week is excluded), so that specific areas, such as offices and letting areas, are consistently cleaned outside of term time.
There are three Lots, split geographically (South East, South Central and South West) and tenderers may bid for one or more Lots, up to and including all three.
The Contracts are for 3 years, with potential for 2 x 12-month extensions, subject to meeting the performance criteria, as laid down in the contract documents.
A contract will be awarded for each Lot.
two.1.5) Estimated total value
Value excluding VAT: £7,400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
School Cleaning Contract (TSAT) South Central
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
The Thinking Schools Academy Trust is inviting suitably qualified and experienced organisations to tender for the cleaning contract, covering all of its schools in Portsmouth.
There is potential for other schools to be included into the contract, during the term, inclusive of any extensions, as new schools join the Trust.
Cleaning is generally over 39 weeks per year, during term time with an additional 20 days outside of term time. There are exceptions and some schools have cleaning services over 51 weeks of the year (Christmas week is excluded), so that specific areas, such as offices and letting areas, are consistently cleaned outside of term time.
There are currently six primary and one secondary school in the Portsmouth area of the Trust.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Service Development / Weighting: 10
Quality criterion - Name: People / Weighting: 10
Quality criterion - Name: Management / Weighting: 10
Quality criterion - Name: Cultural Fit / Weighting: 5
Quality criterion - Name: Social Value and Sustainability / Weighting: 5
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,837,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2026
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions subject to meeting the performance criteria laid down in the contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
School Cleaning Contract (TSAT) South East
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The Thinking Schools Academy Trust is inviting suitably qualified and experienced organisations to tender for the cleaning contract, at all but one of its current schools, in Kent.
There is potential for that and other schools to be included into the contract, during the term, inclusive of any extensions.
Cleaning is generally over 39 weeks per year, during term time with an additional 20 days outside of term time. There are exceptions and some schools have cleaning services over 51 weeks of the year (Christmas week is excluded), so that specific areas, such as offices and letting areas, are consistently cleaned outside of term time.
There are currently four primary and five secondary schools in the Kent area of the Trust, with all but one being situated within the Medway area. The other is in Deal. Eight of the schools are included in this tender exercise.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Service Development / Weighting: 10
Quality criterion - Name: People / Weighting: 10
Quality criterion - Name: Management / Weighting: 10
Quality criterion - Name: Cultural Fit / Weighting: 5
Quality criterion - Name: Social Value & Sustainability / Weighting: 5
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £4,390,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2026
This contract is subject to renewal
Yes
Description of renewals
Potential 2 x 12 month extensions subject to achieving the performance criteria as laid down in the contract documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
School Cleaning Contract (TSAT) South West
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
The Thinking Schools Academy Trust is inviting suitably qualified and experienced organisations to tender for the cleaning contract, covering all of its schools in Devon.
There is potential for other schools to be included into the contract, during the term, inclusive of any extensions, as new schools join the Trust.
Cleaning is generally over 39 weeks per year, during term time with an additional 20 days outside of term time. There are exceptions and some schools have cleaning services over 51 weeks of the year (Christmas week is excluded), so that specific areas, such as offices and letting areas, are consistently cleaned outside of term time.
There are currently three secondary and one primary school in the Devon area of the Trust. However, the Bay Educational Trust, which has 3 schools in the Paignton area, is seeking to join the Trust on contract commencement date.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Service Development / Weighting: 10
Quality criterion - Name: People / Weighting: 10
Quality criterion - Name: Management / Weighting: 10
Quality criterion - Name: Cultural Fit / Weighting: 5
Quality criterion - Name: Social Value and Sustainability / Weighting: 5
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,167,665
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2026
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions subject to meeting the performance criteria laid down in the contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per the contract documents, including the specified Key Performance Indicators (KPI's)
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25 July 2023
four.2.7) Conditions for opening of tenders
Date
31 March 2023
Local time
1:00pm
Place
Thinking Schools Academy Trust
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Trust considers that the Contracts may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement exercise.
The Trust reserves the right not to award any or all of the contracts and reserves the right to terminate the procurement process at any time. Should this happen then the Trust will not be liable for any costs incurred, by an Organisation, who was intending to bid for one of the contracts.
All information and contract documents can be found on the My Tender website (www.mytenders.co.uk) or a direct link to the Trusts opportunities can be found at https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43148.
All clarifications and submissions must be made electronically, through the My Tender portal.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228425.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:228425)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any review requests must be made within the Alcatel standstill period