Section one: Contracting authority
one.1) Name and addresses
Gentoo Group Ltd
Emperor House, 2 Emperor Way, Doxford International Business Park
Sunderland
SR3 3XR
Contact
David Major
Telephone
+44 1915255186
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/6TDH24J563
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Housing association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance
Reference number
PRAS094
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance
two.1.5) Estimated total value
Value excluding VAT: £1,480,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1 and 2
two.2) Description
two.2.1) Title
Lift Maintenance and Associated Works
Lot No
1
two.2.2) Additional CPV code(s)
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Sunderland
two.2.4) Description of the procurement
Lift Maintenance and Associated Works
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 55
Cost criterion - Name: Price / Weighting: 40
Cost criterion - Name: Social Value Commitment / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £720,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
A further 2 one year contract extensions may be allowed
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fixed Mechanical Equipment Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 44115600 - Stairlifts
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Sunderland
two.2.4) Description of the procurement
Lot 2 includes maintenance of some bath lifts and through-floor lifts as well as stairlifts.
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 55
Cost criterion - Name: Price / Weighting: 40
Cost criterion - Name: Social Value Commitment / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £760,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Additional 2 one year extensions may be allowed
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Combination of Lots 1 and 2
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Sunderland
two.2.4) Description of the procurement
Combination of Lots 1 and 2
two.2.5) Award criteria
Cost criterion - Name: Price / Weighting: 55
Cost criterion - Name: Quality / Weighting: 45
Cost criterion - Name: Social Value / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £370,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Additional 2 one year extensions may be allowed
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 March 2021
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 March 2021
Local time
4:00pm
Place
Emperor House, Sunderland
Information about authorised persons and opening procedure
To be opened in the Head Office of Gentoo Group by authorised employees.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Minimum of 4 years from contract start date
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Please allow sufficient time to upload documents prior to the closing date of the tenderbox.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6TDH24J563
GO Reference: GO-202125-PRO-17751607
six.4) Procedures for review
six.4.1) Review body
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park
Sunderland
SR3 3XR
Telephone
+44 1915255000
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park
Sunderland
SR3 3XR
Telephone
+44 1915255000
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park
Sunderland
SR3 3XR
Telephone
+44 1915255000
Country
United Kingdom