Section one: Contracting authority
one.1) Name and addresses
Erewash Borough Council
Town Hall
Ilkeston
DE7 5RP
Contact
Procurement
Telephone
+44 1159072244
Country
United Kingdom
NUTS code
UKF13 - South and West Derbyshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=edb88ac2-4379-ec11-8110-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=edb88ac2-4379-ec11-8110-005056b64545
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EBCT 304 - Tender for the provision of Greenspace Services
Reference number
DN592907
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is for the provision of Greenspace Services across the Borough. The tender is split into Lots as follows:
Lot 1 Open Space Mowing
Lot 2 Flail Mowing
Lot 3 Heavy Plant/Transport
Lot 4 Combined lot – Open space mowing, flail mowing and heavy plant & transport
Lot 5 Churchyard Mowing – Sawley
Lot 6 Herbicide application
Lot 7 Sports pitches renovation
Contractors may bid for individual or combination of Lots above. However, each lot will be evaluated separately and success in one lot does not guarantee success in another.
two.1.5) Estimated total value
Value excluding VAT: £955,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Council intends to award either Lot 1, Lot 2 and Lot 3 individually or Lot 4. An exercise will undertaken to ascertain the most economically advantageous award decision.
two.2) Description
two.2.1) Title
Lot 1 Open Space Mowing
Lot No
1
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Lot 1 includes the provision of Open space mowing across the Borough.
Estimated volumes are as follows:
Volume: 820,000 Sq, M
Annual cuts: 11 to 15
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value based on total contract period (3 years plus 2 options to extend for 12 months each)
two.2) Description
two.2.1) Title
Lot 2 - Flail Mowing
Lot No
2
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Lot 2 includes the provision of flail mowing including:
Side flail mowing - Est. 200,000 Linear Km, 2 cuts per annum
Visibility splays - Est. 40,100 Sq M, 3 to 5 cuts per annum
Flail hedge cutting - Est. 3,300 Linear Km, 2 cuts per annum
Rear flail mowing - Est. 368,200 Sq M, 1 to 2 cuts per annum
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £110,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value based on total contract period (3 years plus 2 options to extend for 12 months each)
two.2) Description
two.2.1) Title
Lot 3 - Heavy Plant Equipment, Operator and Transport
Lot No
3
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Lot 3 includes the provision of heavy plant with operator.
It is estimated that on an annual basis, the Contractor will be required to provide approximately, 300 hours of work.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £50,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value based on total contract period (3 years plus 2 options to extend for 12 months each)
two.2) Description
two.2.1) Title
Lot 4 - Combined lot including Lot 1, Lot 2 and Lot 3
Lot No
4
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Lot 4 is for delivery of Lots 1, 2, and 3. The specification is as per the individual lot specifications detailed above.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value based on total contract period (3 years plus 2 options to extend for 12 months each)
two.2) Description
two.2.1) Title
Lot 5 - Church Yard Mowing
Lot No
5
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Lot 5 includes specialist mowing at All Saints Church, Tamworth Rd, Sawley, NG10 3AT.
The site needs mowing on a monthly basis (7 x per season)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £35,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value based on total contract period (3 years plus 2 options to extend for 12 months each)
two.2) Description
two.2.1) Title
Lot 6 - Use of herbicides
Lot No
6
two.2.2) Additional CPV code(s)
- 24453000 - Herbicides
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Lot 6 includes the provision of herbicide application, to include footpaths, pavements and pedestrianised areas across the Borough
Estimated volumes are detailed below:
Herbicide application - Est. 550 Linear Km
Annual applications - 2 to 3
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £160,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value based on total contract period (3 years plus 2 options to extend for 12 months each)
two.2) Description
two.2.1) Title
Lot 7 - Sports pitch renovations
Lot No
7
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Lot 7 includes the annual renovation of the Council’s sports pitches.
This will include approximately 25 football pitches and 4 rugby pitches.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term is 3 years with 2 options to extend for up to 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value based on total contract period (3 years plus 2 options to extend for 12 months each)
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 March 2022
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If extensions not taken December 2024. If extensions taken, December 2025 or 2026
six.4) Procedures for review
six.4.1) Review body
Erewash Borough Council
Ilkeston
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Erewash Borough Council
Ilkeston
Country
United Kingdom