Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Glasgow
tracey.mcmonagle509@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
710335452 Disclosure and Barring Service eBroker
two.1.2) Main CPV code
- 98112000 - Services furnished by professional organisations
two.1.3) Type of contract
Services
two.1.4) Short description
The Digitisation of Disclosure and Barring Services for England and Wales.
two.1.5) Estimated total value
Value excluding VAT: £375,040
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Defence Business Services (DBS) uses the Disclosure & Barring Service (D&BS) to request Criminal Record Checks on Civilians & Crown Servants in England and Wales. To improve the existing D&BS ‘end to end’ process for service personnel and volunteers the provision of a digitised solution which will utilise an e-broker service is being sought to replace the current paper-based application process. There are roughly 16,000 checks requested per year. The checks should be carried out within 48 hours of receipt of tasking.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £375,040
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Initial 12 month period with monthly renewals at the Authority's discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
“In accordance with Regulation 27 (5), the Authority is reducing the time limit for receipt of tenders to 15 days from the date of this contract notice as the time limit laid down in regulation 27 paragraph (2) is impracticable due to the urgency of this requirement. This requirement is urgent due to the impact on operational delivery as an Authority Join Service Publication (JSP 893) has recently been amended which implements new measures which restrict staff employment and existing roles who require Disclosure and Baring Service (D&BS) checks. The Tri Services have highlighted that the current delays to D&BS clearances are having a negative impact on key service areas and it is imperative that a newly improved service is implemented in the most timely manner possible.”
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 February 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 January 2024
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Project Delivery Team Defence Business Services
Norcorss
Country
United Kingdom