Section one: Contracting authority
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mr Bertie Watson
Telephone
+44 1983821000
Country
United Kingdom
NUTS code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services for the Isle of Wight Council
Reference number
DN592572
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Isle of Wight Council (“the Authority”) invites Tenders from suitably qualified suppliers (“Potential Suppliers”) for the provision of Cleaning Services.
The contract is for the regular internal cleaning of the Authority’s offices and other Authority owned buildings at various locations on the Isle of Wight.
The term of the contract shall be 01 July 2022 until 30 June 2025 with the option to extend for up to two further one-year extensions at a year intervals at the sole discretion of the Authority.
The closing date for receipt of Tenders is 14:00Hrs on 14:00Hrs on 9 March 2022.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39800000 - Cleaning and polishing products
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
The Isle of Wight Council (“the Authority”) invites Tenders from suitably qualified suppliers (“Potential Suppliers”) for the provision of Cleaning Services.
This procurement follows the Open Procedure under the Public Contract Regulations 2015.
The contract is for the regular internal cleaning of offices and other Authority buildings at various locations on the Isle of Wight. The contract will commence on 1 July 2022 and run for a period of 3 years, with an option to extend for up to a further two years at the sole discretion of the Authority.
A good cleaning standard is required with an absence of soil, dust, dirt, stains, marks and odours. All surfaces shall be maintained so as to preserve and enhance their existing condition, polished surfaces shall be maintained in a polished state and the building will show a well-cared for, bright and pleasing appearance.
Currently the contract comprises 20 sites, the details of which can be seen within the Tender Pack. The combined internal floor area of these sites totals approximately 15,011.5 square metres presently. This comprises Authority offices, libraries and certain other public access premises.
The number of sites is likely to fluctuate over the period of the contract (either up or down) and the successful Supplier shall co-operate fully with the Authority and ensure there is sufficient flexibility to respond both reasonably and effectively to any such changes on an ongoing basis.
The successful Supplier will supply sufficient supervision and cleaning operatives together with recognised cleaning equipment and materials and will take full responsibility for the adequacy and safety of all operations and will comply in all respects with current Health and Safety at work legislation and Control of Substances hazardous to health.
It is the Supplier’s responsibility to provide and safely maintain all tools, plant and equipment necessary to carry out the contract.
Under this contract the Supplier shall provide a function where all cleaning consumables used can be ordered by any Authority site as and when required on an agreed lead time.
Suppliers wishing to submit a tender must log in to the ProContract e-tendering portal, download the Tender Pack and follow the instructions contained within the Invitation to Tender (Part A) document.
The deadline for receipt of completed Tenders is 14:00hrs on 9 March 2022. Submissions received after this deadline will not be accepted.
two.2.5) Award criteria
Quality criterion - Name: Quality/Weighting / Weighting: 50%
Price - Weighting: 50%
two.2.6) Estimated value
Value excluding VAT: £100,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2022
End date
30 June 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The term of the contract shall be 01 July 2022 until 30 June 2025 with the option to extend for up to two further one-year extensions at a year intervals at the sole discretion of the Authority.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value set out in this contract notice is the total value for the initial term and the possible extension option(s).
The contract start and end date listed in this contract notice is the full potential duration of the contract including possible extension option(s).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 March 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 March 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Prior to awarding the contract the Authority shall observe a 10 day stand still period.