Section one: Contracting authority
one.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
Contact
William Tomelty
procurement@north-ayrshire.gov.uk
Telephone
+44 1294324354
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.north-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing System for the Provision of Statutory Transport Journeys on behalf of North Ayrshire Council
Reference number
NAC/5051
two.1.2) Main CPV code
- 60120000 - Taxi services
two.1.3) Type of contract
Services
two.1.4) Short description
North Ayrshire Council ("NAC") are responsible for the procurement of service transport contracts to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements. Most of the transport will be within the North Ayrshire area, but there will also be cross-boundary requirements ranging beyond the North Ayrshire area.
NAC is setting up a Dynamic Purchasing System (“DPS”) to procure these contracts. The DPS will be setup using the Restricted Procedure (with the caveat of no limit to the number of tenderers who qualify) and is open to any supplier who satisfies the selection criteria specified in this Contract Notice.
A DPS is a completely electronic system and is similar to a framework agreement but a key difference is that, unlike a framework agreement, suppliers can join a DPS at any time.
The DPS will commence on 1st April 2021 until 31st March 2027, with no option to extend.
The DPS will be split into the following categories:
Category 1 Wheelchair Accessible with Escort
Category 2 Wheelchair Accessible without Escort
Category 3 All Other Vehicle Types with Escort
Category 4 All Other Vehicle Types without Escort
Category 5 Ad Hoc Journeys
Contracts operated through this DPS can generally be undertaken by taxis, private hire cars, minibuses, wheelchair accessible vehicles and non-plated vehicles.
two.1.5) Estimated total value
Value excluding VAT: £12,580,836
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Wheelchair Accessible without Escort
Lot No
2
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 34114400 - Minibuses
- 34121000 - Buses and coaches
- 34121500 - Coaches
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
North Ayrshire Council are responsible for the procurement of service transport contracts to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements. Most of the transport will be within the North Ayrshire area, but there will also be cross-boundary requirements ranging beyond the North Ayrshire area.
This lot is for wheelchair accessible vehicles without the provision of an escort.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
All Other Vehicle Types without Escort
Lot No
4
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 34114400 - Minibuses
- 34121000 - Buses and coaches
- 34121500 - Coaches
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
North Ayrshire Council are responsible for the procurement of service transport contracts to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements. Most of the transport will be within the North Ayrshire area, but there will also be cross-boundary requirements ranging beyond the North Ayrshire area.
This lot is for all other vehicle types without the provision of an escort (excluding wheelchair accessible vehicles which is covered in Lot 2).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wheelchair Accessible with Escort
Lot No
1
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 34114400 - Minibuses
- 34121500 - Coaches
- 34121000 - Buses and coaches
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
North Ayrshire Council are responsible for the procurement of service transport contracts to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements. Most of the transport will be within the North Ayrshire area, but there will also be cross-boundary requirements ranging beyond the North Ayrshire area.
This lot is for wheelchair accessible vehicles including the provision of an escort.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
Objective criteria for choosing the limited number of candidates:
The DPS will be setup using the Restricted Procedure (with the caveat of no limit to the number of tenderers who qualify) and is open to any supplier who satisfies the selection criteria specified in this Contract Notice.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
All Other Vehicle Types with Escort
Lot No
3
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 34114400 - Minibuses
- 34121000 - Buses and coaches
- 34121500 - Coaches
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
North Ayrshire Council are responsible for the procurement of service transport contracts to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements. Most of the transport will be within the North Ayrshire area, but there will also be cross-boundary requirements ranging beyond the North Ayrshire area.
This lot is for all other vehicles types including the provision of an escort (excluding wheelchair accessible vehicles, which is covered in Lot 1).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ad Hoc Journeys
Lot No
5
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 34114400 - Minibuses
- 34121000 - Buses and coaches
- 34121500 - Coaches
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
North Ayrshire Council are responsible for the procurement of service transport contracts to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements. Most of the transport will be within the North Ayrshire area, but there will also be cross-boundary requirements ranging beyond the North Ayrshire area.
This lot is for ad hoc journeys, as and when required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s Liability Insurance, to the value of at least five million pounds (5,000,000) sterling in respect of any one event and unlimited in the period, for the duration of the contract, unless exempt under the Employers’ Liability (Compulsory Insurance) Act 1969.
Public Liability Insurance, to the value of at least five million pounds (5,000,000) sterling in respect of any one event and unlimited in the period, for the duration of the contract.
Motor Vehicle Insurance, for each vehicle which must be insured for private hire, including the carriage of passengers and goods for hire and reward purposes.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2027
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
31 March 2027
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This is a recurring requirement for North Ayrshire Council. It is anticipated the renewal process will commence 9 months before the expiry of this Dynamic Purchasing System in 2027.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17935. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Due to the nature of the contract, sub-contracting is not permitted.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Due to the nature of the supply base and the expected value awarded to each supplier on the DPS, it would not be proportionate.
(SC Ref:643059)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom