Scope
Description
Provision of event staff services, which shall be ordered as needed and shall include qualified chefs and kitchen assistants, waiters, cloakroom attendants, housekeepers, dishwashers and others (per demand for the event).
Total value (estimated)
- £135,000 excluding VAT
- £163,350 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2028
- Possible extension to 30 June 2030
- 4 years
Description of possible extension:
The contract may be extended if BE Brussels is satisfied with the services and still need them to be provided.
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Submission
Enquiry deadline
23 January 2026, 11:59pm
Tender submission deadline
8 February 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| PRICING & COMMERCIAL | Price | 30% |
| CONTRACT MANAGEMENT, QUALITY ASSURANCE & CUSTOMER SUPPORT | Quality | 20% |
| RESOURCES | Quality | 10% |
| ADAPTING TO DEMANDS | Quality | 10% |
| TRAINING | Quality | 10% |
| RISK MANAGEMENT | Quality | 10% |
| SOCIAL VALUE CRITERIA | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not mandatory for such value.
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Email: commercial.smi@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government