Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, South Walks House, South Walks Road
Dorchester
DT1 1UZ
Contact
Mr Greg Jackson
gregory.jackson@dorsetcouncil.gov.uk
Telephone
+44 1305221657
Country
United Kingdom
NUTS code
UKK22 - Dorset CC
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.1) Name and addresses
NHS Dorset Clinical Commissioning Group
Vespasian House, Barrack Road
Dorchester
DT1 1TG
Contact
Steve Clarke
Country
United Kingdom
NUTS code
UKK22 - Dorset CC
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Information, Advice and Support
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dorset Special Educational Needs and Disabilities Information, Advice and Support Service (SENDIASS)
Reference number
DN504496
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
Dorset Council in partnership with the Clinical Commissioning Group (CCG) is seeking tenders from suitably
experienced and capable service providers for the Dorset SENDIASS Service.
Access to SEND Information, Advice and Support (IAS) is a statutory requirement (Children & Families Act
2014). SENDIAS must be available and accessible for Dorset children, young people and young adults (0 to 25
years) with Special Educational Needs, and their parents and carers.
Dorset SENDIASS currently offers a service to parents and carers developed from the existing (and renamed)
Parent Partnership Service. The offer for children and young people is minimal. Revised National Minimum
Standards Guidance (2014) applies to SENDIAS services across the country.
The expectation is for the provider to deliver SENDIAS in the Dorset Council area to:
· Meet statutory requirements including the minimum standards
· Deliver an equivalent service for children and young people
· Improve capacity to intervene earlier
This tender relates to provisions for children, young people, adults and their families.
The contract will commence from 1st May 2021 and will be a long-term contract and bids will be invited for
• 5 years + 2-year possible extensions. A maximum of 7 years.
• 7 years + 3-year possible extensions. A maximum of 10 years.
The Contract Value is approximately £170,900 per annum and Total Contract Value equating to between
£1,196,300 (7 years) and £1,709,000 (10 years), depending which option represents best value following tender
evaluation. The maximum amount that can be submitted is £170,900 per year and any bids above this figure will
be non-compliant and will result in a failed tender bid.
This Tender is being advertised in the Official Journal of the European Union.
The Open Tender process which been adapted under the Light Touch Regime by adding an extra pricing
evaluation in order to be able to gain best value.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85312000 - Social work services without accommodation
- 85320000 - Social services
two.2.3) Place of performance
NUTS codes
- UKK22 - Dorset CC
two.2.4) Description of the procurement
Access to SEND Information, Advice and Support (IAS) is a statutory requirement (Children & Families Act
2014). SENDIAS must be available and accessible for Dorset children, young people and young adults (0 to 25
years) with Special Educational Needs, and their parents and carers.
Dorset SENDIASS currently offers a service to parents and carers developed from the existing (and renamed)
Parent Partnership Service. The offer for children and young people is minimal. Revised National Minimum
Standards Guidance (2014) applies to SENDIAS services across the country.
The expectation is for the provider to deliver SENDIAS in the Dorset Council area to:
· Meet statutory requirements including the minimum standards
· Deliver an equivalent service for children and young people
· Improve capacity to intervene earlier
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contract has 2 alternatives which are:
* 5 year contract + 2 year possible extensions
* 7 year contract + 3 year possible extensions
Price Evaluations: The scoring is carried out within an Excel spread sheet outside of the e-tender system.
The equations used outside of the system to reach the score between 0 – 5 are as follows: (for purposes of
explanation, the outcome of each calculation is show below as sum A, sum B, etc.)
Stage 1
All price bids are compared against lowest bid to reach percentage difference from lowest bid.
Equation: price bid – lowest bid / lowest bid * 100 = Sum A
Stage 2
Sum A is then shown as % different from 100
Equation: 100 – Sum A = Sum B
Stage 3
Sum B is then divided by 100 to show it as a figure
Equation: Sum B / 100 = Sum C
Stage 4
Sum C is then multiplied by the maximum score of 5 to reach the final score
Equation: Sum C * 5
The final score is then entered into the Score Card and will be within 2 x decimal places, e.g., 3.50.
No minus scores can be entered into the Score Card therefore any minus scores will be entered as 0.
As this tender is being offered on an Alternative A or Alternative B basis the price evaluation will be undertaken
for each option so that the overall best value tender can be identified by combining these price evaluations with
the quality evaluation.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 212-520591
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Dorset Council Legal and Democratic Services
County Hall
Dorchester
DT1 1XJ
Country
United Kingdom