Section one: Contracting authority
one.1) Name and addresses
Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Liz Green
Procurementops@southend.gov.uk
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
National registration number
N/A
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=df50bc07-9564-eb11-8108-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=df50bc07-9564-eb11-8108-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SBC TC01 - Planned Preventative Maintenance to Air Conditioning and Ventilation Equipment to Public Buildings within the Borough of Southend on Sea
Reference number
DN520894
two.1.2) Main CPV code
- 71315410 - Inspection of ventilation system
two.1.3) Type of contract
Services
two.1.4) Short description
Southend on Sea Borough Council's Property and Estate Management Group are seeking to establish a single provided contract contract to undertake planned preventative maintenance to air conditioning and ventilation equipment to a portfolio of public buildings, schools and leased buildings within the Borough of Southend-on-Sea.
The contract will include undertaking maintenance to a set schedule to each building and to provide a responsive service to attend to any faults reported through the repairs Help Desk.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39717000 - Fans and air-conditioning appliances
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 71333000 - Mechanical engineering services
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Southend on Sea Borough Council's Property and Estate Management Group are seeking to establish a single provided contract contract to undertake planned preventative maintenance to air conditioning and ventilation equipment to a portfolio of public buildings, schools and leased buildings within the Borough of Southend-on-Sea.
The contract will include undertaking maintenance to a set schedule to each building and to provide a responsive service to attend to any faults reported through the repairs Help Desk.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with an option to extend for a further 12 months plus an option to extend for a further 12 months. Prior to the final contract end date (31/04/2026) we will publish a new tender for the requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
We require a minimum turnover of £50,000.00 pa
three.1.3) Technical and professional ability
List and brief description of selection criteria
It is a mandatory requirement that your company or your subcontractor holds a full company certification for F-Gas, by a DEFRA approved certification body.
It is a mandatory requirement that your company or your subcontractor is Gas Safe registered.
It is a mandatory requirement that your company or your subcontractor has in its employ at least one Qualified Engineer to Level 3 City and Guilds Diploma in Servicing and Maintaining Refrigeration Systems or an equivalent qualification
It is a mandatory requirement that your company or your subcontractors have experience of managing a similar contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 March 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Services
London
Country
United Kingdom